Diocese of Austin
Job Summary
As a key adviser to the Pastor on all business-related aspects of Saint William Catholic Church, the C.O.O. is responsible for the full range of business administrative functions, including but not limited to: accounting, finance, payroll, human resources, facilities and maintenance, campus security, communications, technology, purchasing, and stewardship and development. These functions must be performed so that the Pastor can concentrate on the spiritual needs of the parish. This leadership is guided by the necessary approvals from the Pastor in conjunction with the Diocesan accounting and internal control procedures and the Parish finance council.
Ministerial Character As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.
We are a vibrant, growing parish seeking a full-time Chief Operations Officer (COO) who is a strong servant leader with the ability to work creatively in a fast-paced environment. The COO will use this position to strengthen and uphold the Pastor’s vision and become an effective member of the Saint William staff.
Duties And Responsibilities Business Administration and Financial Management
Prepare annual budgets and annual financial reporting to the parishioners and the Diocese
Submit monthly, quarterly, and year-to-date financial reports and analysis for review by the Pastor and Finance Council.
Submit timely required Diocese reports.
Monitor the cash flow of the Parish
Monitor staff, department, and ministry budgets for conformance to the overall approved budget.
Monitor and reconcile monthly Parish and auxiliary bank accounts.
Serve as Parish Liaison to the Diocese Director of the Parish Service’s office.
Attend Finance Council meetings and other committee meetings as needed.
Oversee bookkeeping and payroll functions, both internal and outsourced, including general ledger, payables, receivables, etc.
Oversee Parish collections, volunteer money counters, and reconciliation of all receipts.
Review invoices before payment to ensure receipt of materials or services and conformity to policy, budget, and policies.
Establish and maintain adequate internal controls over the financial resources and assets of the parish.
Ensure that all taxes are paid in conformance with regulations.
Establish and administer capital campaign records.
Direct the management of the parish office.
Provide leadership for all staff, including accounting, office staff, scheduling, facilities, communications, stewardship and development, volunteer coordination, etc.
Evaluate staff through annual performance reviews, coaching, and mentoring.
Supervise and support all department directors.
Chair and participate in regular staff and executive team meetings.
All other duties, as assigned.
Daily 30-minute prayer time.
Human Resources
Maintain personnel records for all parish employees and oversee updates as needed.
Ensure implementation of policies from the Diocese.
Participate in hiring and termination of employees and maintain appropriate performance appraisal documentation.
Manage record keeping of vacation/sick time for parish employees.
Oversee administration of required EIM process for all employees and volunteers.
Maintain proper documentation for employees and volunteers to be in compliance with the Diocese and state and federal requirements for a safe environment.
Facilities Management Oversee, Administer, Or Supervise
Major repairs, renovations, and capital projects in accordance with Diocese policies.
Facilities Manager in the completion of that position’s duties and responsibilities.
Establishment and monitoring of preventive maintenance programs and upkeep for all facilities and properties.
Implementation of parish security program and coordination of security measures to protect parishioners, staff, and visitors.
Monitor and inspect ongoing and completed repair and maintenance projects.
Parish security, key issuance, and facilities use.
Parish property insurance.
Coordinate use of facilities and equipment.
Acquisition of any required local permits for facilities, upgrades, repairs and maintenance.
Serve as parish liaison to local government agencies.
Establish and maintain capital assets and inventory records.
General Oversees/or Supervises, Administers, And
Office hours of the parish office.
Compliance with approved communication policies.
Preparation of weekly bulletin, newsletters, and other print media; website, email, etc, in accordance with communication policies.
Parish census and related databases.
Telephone, computer, and technology needs.
Services of an IT consultant and a phone communications consultant.
Maintenance and updates of parish policy manuals.
Overall stewardship and development needs to ensure the well‑being of the parish and avoid conflicts with ministries.
Purchasing activities of the parish in accordance with Diocese policies.
The scheduling, approval, and conflict resolution in accordance with policies concerning the use of meeting space and facilities, utilizing facility scheduling software.
Knowledge, Skills, And Abilities
Effective collaborative and leadership style that frames issues, gathers data and facts, forms recommendations, and timely communicates such information to the Pastor and or key leaders.
Excellent written and oral communication, interpersonal, and management skills.
Able to interact effectively with all stakeholders: clergy, staff, lay leaders, volunteers, parishioners, diocesan leaders, and vendors.
Self‑starter, who is organized, works independently, sets schedules, and prioritizes tasks with minimum supervision.
Ability to make difficult and timely decisions and execute plans in a large, diverse parish setting in a prayerful manner.
Ability to see and work within the bigger financial picture of the organization.
Ability to effectively manage and supervise team members
Working Conditions
All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
The Parish is an at‑will employer.
All buildings and vehicles owned by the Parish are tobacco free.
Working in a fast‑paced environment with priorities and plans that may change rapidly.
Working on weekends, evenings, and some holidays may be required.
Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
Will be required to adhere to established dress codes and conduct standards.
May be required to use personal or parish vehicle to drive to off‑site locations.
Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.
Requirements - Minimum Qualifications: Education & Training
Bachelor’s degree in business or related field from an accredited American college or university (or equivalent in a foreign country).
Experience
Business and accounting experience in a for-profit or nonprofit organization
Language
Bilingual (English/Spanish) preferred, but not required
Catholic Requirement
Must be a practicing Roman Catholic in good standing.
Licenses/Certifications
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Valid Texas driver’s license.
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Ministerial Character As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.
We are a vibrant, growing parish seeking a full-time Chief Operations Officer (COO) who is a strong servant leader with the ability to work creatively in a fast-paced environment. The COO will use this position to strengthen and uphold the Pastor’s vision and become an effective member of the Saint William staff.
Duties And Responsibilities Business Administration and Financial Management
Prepare annual budgets and annual financial reporting to the parishioners and the Diocese
Submit monthly, quarterly, and year-to-date financial reports and analysis for review by the Pastor and Finance Council.
Submit timely required Diocese reports.
Monitor the cash flow of the Parish
Monitor staff, department, and ministry budgets for conformance to the overall approved budget.
Monitor and reconcile monthly Parish and auxiliary bank accounts.
Serve as Parish Liaison to the Diocese Director of the Parish Service’s office.
Attend Finance Council meetings and other committee meetings as needed.
Oversee bookkeeping and payroll functions, both internal and outsourced, including general ledger, payables, receivables, etc.
Oversee Parish collections, volunteer money counters, and reconciliation of all receipts.
Review invoices before payment to ensure receipt of materials or services and conformity to policy, budget, and policies.
Establish and maintain adequate internal controls over the financial resources and assets of the parish.
Ensure that all taxes are paid in conformance with regulations.
Establish and administer capital campaign records.
Direct the management of the parish office.
Provide leadership for all staff, including accounting, office staff, scheduling, facilities, communications, stewardship and development, volunteer coordination, etc.
Evaluate staff through annual performance reviews, coaching, and mentoring.
Supervise and support all department directors.
Chair and participate in regular staff and executive team meetings.
All other duties, as assigned.
Daily 30-minute prayer time.
Human Resources
Maintain personnel records for all parish employees and oversee updates as needed.
Ensure implementation of policies from the Diocese.
Participate in hiring and termination of employees and maintain appropriate performance appraisal documentation.
Manage record keeping of vacation/sick time for parish employees.
Oversee administration of required EIM process for all employees and volunteers.
Maintain proper documentation for employees and volunteers to be in compliance with the Diocese and state and federal requirements for a safe environment.
Facilities Management Oversee, Administer, Or Supervise
Major repairs, renovations, and capital projects in accordance with Diocese policies.
Facilities Manager in the completion of that position’s duties and responsibilities.
Establishment and monitoring of preventive maintenance programs and upkeep for all facilities and properties.
Implementation of parish security program and coordination of security measures to protect parishioners, staff, and visitors.
Monitor and inspect ongoing and completed repair and maintenance projects.
Parish security, key issuance, and facilities use.
Parish property insurance.
Coordinate use of facilities and equipment.
Acquisition of any required local permits for facilities, upgrades, repairs and maintenance.
Serve as parish liaison to local government agencies.
Establish and maintain capital assets and inventory records.
General Oversees/or Supervises, Administers, And
Office hours of the parish office.
Compliance with approved communication policies.
Preparation of weekly bulletin, newsletters, and other print media; website, email, etc, in accordance with communication policies.
Parish census and related databases.
Telephone, computer, and technology needs.
Services of an IT consultant and a phone communications consultant.
Maintenance and updates of parish policy manuals.
Overall stewardship and development needs to ensure the well‑being of the parish and avoid conflicts with ministries.
Purchasing activities of the parish in accordance with Diocese policies.
The scheduling, approval, and conflict resolution in accordance with policies concerning the use of meeting space and facilities, utilizing facility scheduling software.
Knowledge, Skills, And Abilities
Effective collaborative and leadership style that frames issues, gathers data and facts, forms recommendations, and timely communicates such information to the Pastor and or key leaders.
Excellent written and oral communication, interpersonal, and management skills.
Able to interact effectively with all stakeholders: clergy, staff, lay leaders, volunteers, parishioners, diocesan leaders, and vendors.
Self‑starter, who is organized, works independently, sets schedules, and prioritizes tasks with minimum supervision.
Ability to make difficult and timely decisions and execute plans in a large, diverse parish setting in a prayerful manner.
Ability to see and work within the bigger financial picture of the organization.
Ability to effectively manage and supervise team members
Working Conditions
All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
The Parish is an at‑will employer.
All buildings and vehicles owned by the Parish are tobacco free.
Working in a fast‑paced environment with priorities and plans that may change rapidly.
Working on weekends, evenings, and some holidays may be required.
Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
Will be required to adhere to established dress codes and conduct standards.
May be required to use personal or parish vehicle to drive to off‑site locations.
Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.
Requirements - Minimum Qualifications: Education & Training
Bachelor’s degree in business or related field from an accredited American college or university (or equivalent in a foreign country).
Experience
Business and accounting experience in a for-profit or nonprofit organization
Language
Bilingual (English/Spanish) preferred, but not required
Catholic Requirement
Must be a practicing Roman Catholic in good standing.
Licenses/Certifications
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Valid Texas driver’s license.
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