Forrest Solutions is hiring: Executive Assistant in Miami

Forrest Solutions is seeking an exceptionally polished, client-focused Executive Assistant to support a prestigious corporate client in Miami. This role is ideal for someone who has experience working with C‑Suite executives and high‑profile stakeholders, delivering white‑glove service with precision, professionalism, and an unwavering sense of urgency.

The Executive Concierge will serve as the primary point of contact for executives, clients, and VIP guests—ensuring a seamless, elevated experience from arrival to departure. The ideal candidate is poised, resourceful, and thrives in environments where discretion, problem‑solving, and attention to detail are paramount.

Key Responsibilities

Executive & Guest Experience

• Greet and welcome C‑Suite executives, board members, and high‑level clients with professionalism and warmth
• Anticipate needs proactively and provide thoughtful, concierge‑level service throughout the day
• Manage all aspects of the visitor experience, including check‑in, hospitality coordination, and meeting preparation
• Build strong relationships with internal stakeholders and executive assistants

Operational & Administrative Support

• Coordinate conference room reservations and ensure rooms are impeccably prepared for executive meetings
• Oversee catering orders, guest amenities, and special requests
• Support ad hoc executive projects with accuracy and a sense of urgency
• Maintain an organized, pristine front‑of‑house environment that reflects the company’s brand standards
• Handle confidential information with discretion and professionalism

Cross‑Functional Collaboration

• Work closely with facilities, security, hospitality, and administrative teams to ensure seamless operations
• Communicate schedules, requests, and issues promptly and effectively

Qualifications

• Minimum 3 years of experience in a corporate concierge, executive support, luxury hospitality, or high‑end client‑facing role
• Experience supporting senior executives (C‑Suite preferred)
• Impeccable verbal and written communication skills
• Highly polished, professional appearance and demeanor
• Strong organizational skills and the ability to multitask effortlessly
• Demonstrated sense of urgency, discretion, and emotional intelligence
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• A proactive problem‑solver who remains calm and composed under pressure

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Customer Service and Administrative

Medical insurance

Vision insurance

401(k)