D3 Search
Base pay range
$70,000.00/yr - $85,000.00/yr
Position Summary Responsibilities as a Litigation Secretary will include maintaining positive contact with clients, attorneys, and staff while accomplishing these and other critical functions:
Providing comprehensive secretarial support functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology relevant to the attorney/paralegal practice area
Managing attorney/paralegal communications as requested (e.g., understanding attorney/paralegal preferences with regards to answering the phone/taking messages/using voice mail, responding to e‑mail, processing postal mail, setting up video conferences, etc.)
Creating, editing, and processing bills in accordance with firm and client requirements
Create pleadings/discovery binders, index, organize, and file case documents
Utilize docketing/calendaring department to track court and filing deadlines
Preparing and processing appropriate Proof/Certificate of Service
Coordinating logistics of depositions and/or mediations/arbitrations/trials (e.g., venue location, court reporter/videographer, etc.)
Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools
At attorneys' direction, preparing materials such as correspondence, pleadings, petitions and general forms
Extensive knowledge of litigation (e‑filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required
Printing, scanning, organizing, transcribing, and distributing documents upon request, and/or coordinating with local copy center to arrange for copying, custom reprographics/binding, and messenger service
Creating, maintaining, and distributing meeting materials for client matters per attorney/paralegal specifications
Coordinating and arranging meetings, conference calls and travel arrangements for attorneys, paralegals, and/or clients
Processing and monitoring attorney/paralegal expense reimbursements, reconciling smart‑phone charges, vendor bills, and check requests
Assisting with special projects when necessary
Promoting effective work practices, working as a team member, and showing respect for coworkers
Requirements
A minimum of three (3) years of litigation & administrative experience in a professional services environment is required
Excellent spelling, grammar and punctuation is also required
Salary/Compensation/Benefits Yearly salary is
70-85K (DOE/DOQ)
plus a comprehensive and robust health benefits package, generous PTO,
tiered
hybrid work model , onsite parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee‑centered perks, etc.
Seniority Level
Associate
Employment Type
Full‑time
Job Function
Legal
Industries
Law Practice and Legal Services
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
#J-18808-Ljbffr
Position Summary Responsibilities as a Litigation Secretary will include maintaining positive contact with clients, attorneys, and staff while accomplishing these and other critical functions:
Providing comprehensive secretarial support functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology relevant to the attorney/paralegal practice area
Managing attorney/paralegal communications as requested (e.g., understanding attorney/paralegal preferences with regards to answering the phone/taking messages/using voice mail, responding to e‑mail, processing postal mail, setting up video conferences, etc.)
Creating, editing, and processing bills in accordance with firm and client requirements
Create pleadings/discovery binders, index, organize, and file case documents
Utilize docketing/calendaring department to track court and filing deadlines
Preparing and processing appropriate Proof/Certificate of Service
Coordinating logistics of depositions and/or mediations/arbitrations/trials (e.g., venue location, court reporter/videographer, etc.)
Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools
At attorneys' direction, preparing materials such as correspondence, pleadings, petitions and general forms
Extensive knowledge of litigation (e‑filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required
Printing, scanning, organizing, transcribing, and distributing documents upon request, and/or coordinating with local copy center to arrange for copying, custom reprographics/binding, and messenger service
Creating, maintaining, and distributing meeting materials for client matters per attorney/paralegal specifications
Coordinating and arranging meetings, conference calls and travel arrangements for attorneys, paralegals, and/or clients
Processing and monitoring attorney/paralegal expense reimbursements, reconciling smart‑phone charges, vendor bills, and check requests
Assisting with special projects when necessary
Promoting effective work practices, working as a team member, and showing respect for coworkers
Requirements
A minimum of three (3) years of litigation & administrative experience in a professional services environment is required
Excellent spelling, grammar and punctuation is also required
Salary/Compensation/Benefits Yearly salary is
70-85K (DOE/DOQ)
plus a comprehensive and robust health benefits package, generous PTO,
tiered
hybrid work model , onsite parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee‑centered perks, etc.
Seniority Level
Associate
Employment Type
Full‑time
Job Function
Legal
Industries
Law Practice and Legal Services
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
#J-18808-Ljbffr