Executive Assistant to Chief Executive Officer (California) Job at We R Builders

Executive Assistant to Chief Executive Officer

We R Builders, Inc. is a California-based general contractor specializing in public works construction. We partner with cities and agencies across Southern California to deliver infrastructure improvements that meet the highest standards of quality, safety, and compliance.

Our team manages complex concrete, asphalt, and ADA improvement projects with a focus on operational precision and results. As our company continues to grow, were looking for a motivated and forward-thinking professional to join us someone eager to learn the business from the inside out and grow alongside leadership.

Role Description

This is a full-time, on-site position based in Riverside, CA, reporting directly to the CEO. The Executive Assistant will function as the CEOs right handcombining executive support, office management, and operational coordination. Youll help manage schedules, communications, reports, vendors, and internal workflows, ensuring that daily operations run smoothly. This role is ideal for someone techsavvy, organized, and ambitiousa future operations leader who wants to build a longterm career in construction management and business administration.

Key Responsibilities

• Manage the CEOs calendar, communications, and meeting coordination
• Draft and organize correspondence, reports, and documentation
• Oversee daily office operations, vendor coordination, and supply management
• Track priorities, deadlines, and deliverables across multiple departments
• Support project administrationbids, compliance submissions, and field coordination
• Prepare and verify invoices, expense reports, and supporting records
• Maintain digital file systems and ensure organized documentation flow
• Serve as a liaison between the CEO, staff, clients, and vendors
• Handle sensitive information with confidentiality and discretion
• Continuously improve administrative systems and operational efficiency

Qualifications

• 3+ years of executive or administrative support experience (construction or operations preferred)
• Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, Teams) and other office technology
• Strong written and verbal communication skills
• Highly organized with the ability to manage multiple priorities
• Confident, proactive, and resourceful with strong problemsolving skills
• Comfortable handling confidential information and representing executive leadership
• Experience with QuickBooks or similar accounting systems a plus
• Driven to learn, take ownership, and grow into broader operational responsibilities

Why Join Us

• Work directly with executive leadership and gain exposure to all facets of construction operations
• Opportunity for advancement into Operations Manager or Chief of Staff roles
• Fastpaced, teamoriented environment where initiative and reliability are valued
• Competitive pay, growth potential, and a chance to help shape the companys next phase

Ideal Candidate

This role is perfect for someone whos motivated, techsavvy, and eager to grow. Youre not just looking for a jobyou want a longterm opportunity to learn the business, contribute directly to its success, and eventually take on more responsibility as the company scales.

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