The Larko Group is hiring: Executive Assistant to Chief Executive Officer (Nashv

Executive Assistant to Chief Executive Officer

A global consulting firm is seeking a skilled, proactive Executive Assistant to support the CEO in managing a wide range of professional and personal responsibilities.

Were seeking a polished, highly organized professional with excellent judgment, discretion, and communication skills. The ideal candidate thrives on multitasking, balancing strategic and daytoday priorities, and is adaptable to occasional evening or weekend support. This is a unique opportunity to play a key role in a dynamic, fastpaced environment.

Responsibilities

• Coordinate an extensive and dynamic calendar, accounting for multiple time zones, frequent changes, and highvolume requests.
• Act as a gatekeeper by screening, prioritizing, and redirecting inquiries to protect the CEOs time while maintaining strong relationships.
• Anticipate the CEOs needs by preparing context, materials, and solutions in advance.
• Identify and resolve potential scheduling conflicts or operational issues proactively.
• Manage highly confidential and sensitive information with absolute discretion.
• Serve as primary liaison for the CEO with senior executives, board members, and other stakeholders, ensuring effective communication and timely followup.
• Support preparation and distribution of materials for board and leadership meetings, including the use of board portals (such as Diligent).
• Oversee logistics for meetings and offsites, both local and remote, including venue selection, catering, and vendor coordination.
• Manage communications and relationships with internal teams and external partners to ensure smooth operations across projects and initiatives.
• Plan, schedule, and manage all aspects of domestic and international travel, including itineraries, ground transportation, accommodations, and lastminute adjustments.
• Provide financial and administrative support, including expense reports, invoice coordination, and document execution requiring signatures or notary services.
• Maintain organized systems for files, contacts, and confidential information.
• Coordinate with IT to ensure the CEOs hardware and software are functioning effectively.
• Anticipate and address operational needs by identifying issues, developing solutions, and driving followthrough.
• Manage a range of personal and professional tasks for the CEO, including memberships, scheduling appointments, and coordinating with outside advisors.

Ideal Experience

• Bachelors degree preferred, or equivalent experience.
• 10+ years of experience as an executive assistant supporting CSuite executives (personal support experience a plus).
• Willingness to work extended or irregular hours as needed to support the CEO.
• Proficient in Microsoft Office and comfortable learning and adapting to new software and technology tools.
• Highly skilled at managing complex scheduling, travel, and communications.
• Must be Nashvillebased with reliable transportation.
• Demonstrates trust, discretion, and professionalism while managing highly confidential matters.
• Anticipates needs, solves problems proactively, and adapts seamlessly to shifting priorities.
• Communicates with clarity, confidence, and diplomacy across all levels of the organization.
• Excels at prioritization and time management, ensuring the CEOs focus remains on highvalue activities.
• Builds trusted relationships with executives, board members, and external partners.
• Maintains composure and resilience under pressure in a fastpaced environment.

Seniority level

MidSenior level

Employment type

Fulltime

Job function

Administrative

Industries

Business Consulting and Services

The Larko Group is a womenowned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, TemptoHire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.