The Hollister Group is hiring: Office Administrative Assistant in Boston

People Team Coordinator

Overview:

Join our client—a dynamic leader in real estate investments— as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company.

Responsibilities:

• Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience.
• Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow.
• Assist with scheduling meetings, catering arrangements, and event setups to support office functions.
• Maintain a clean, organized front desk and communal areas, ensuring a professional environment.
• Respond promptly to inquiries and direct calls or messages with clarity and professionalism.
• Support general office operations and contribute to a positive workplace ambiance.
• Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues.

Requirements:

• 1-2 years of office administration or relevant customer-facing experience.
• Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus.
• Excellent verbal and written communication skills.
• Highly organized with keen attention to detail and strong multitasking abilities.
• Professional, polished, and reliable; self-motivated with a service-oriented mindset.
• Proficiency in Google Suite and Slack (training provided).
• Delegates flexibility and creativity in solving problems quickly and efficiently.
• High school diploma or equivalent required; degree is not mandatory.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.