Administrative and Development Assistant Job at University of Utah in Salt Lake

Administrative and Development Assistant

Job Summary

Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to a sizable specific program or multiple program functions of assigned department's internal and external customer service, human resource and accounting operations pertaining to areas including (but not limited to) academic, research, health sciences, and community outreach. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Job Duties:

• Office communications: create and maintain communication outlets, including website redevelopment and renewal of content, LinkedIn page management, and assistance in newsletter development.
• Agreements management: support the OGH Director to develop MOUs by coordinating with OGC to vet agreements, receiving office of foreign influence approvals, securing signatures of external and internal parties, maintaining records, and distributing copies to interested parties including OGE.
• Foreign and external visitors: organize and plan travel activities for visitors, including travel arrangements (tickets, hotel, visas), agenda development, coordinating meetings with U of U faculty and staff, coordinating presentations and grand rounds, and travel planning for the Director and employees. Process travel expenses and travel reports.
• Meetings organization and documentation: assist in organizing activities for the monthly Global Health Council and manage the weekly OGH Traffic meeting, including meeting minutes taking and distribution and presentation as required.
• Office supplies and file management: physical and electronic cataloging and filing, accounting related activities, purchase processing and documenting, P-Card and T-Card reports submission, and documentation management.
• Event coordination: assist in organization of local/international events, coordinate participants, secure location, procure refreshments.
• Intern and recruitment management: manage the OGH interns, organization of interviews, communication with the recruitment organization.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Administrative Assistants, III

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members. Requires 3+ years of related experience. This is a Skilled Level position in the Support track. Job Code: S22733 Grade: S16

Administrative Assistants, IV

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members. Requires 5+ years of related experience. This is a Highly Skilled Level position in the Support track. Job Code: S22734 Grade: S18

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Administrative Assistants, III: Requires 3+ years of related experience.
• Administrative Assistants, IV: Requires 5+ years of related experience.

Requisition Number

PRN43697B

Employment

Full Time

Work Schedule

9:00 am – 5:00 pm

Department

01640 - GLOBAL HEALTH

Location

Campus

Pay Rate Range

$50,000-$58,450

Closing Date

12/18/2025

Application

To apply, visit https://apptrkr.com/6772792