Pho Prime, LLC is hiring: Executive Assistant in Town of Florida

Job Title: Executive Assistant

Company: GSA Contracting Inc

Pay Range: $60,000–$80,000 + per year

Employment Type: Full-Time

Location: Safety Harbor, FL

Job Overview

GSA Contracting Inc is seeking a dynamic and highly organized Executive Assistant to support our leadership team. This individual will be the right hand to the Owner/Director of Operations, the Assistant Director of Operations, and our Senior Project Manager, playing a critical role in keeping our fast-paced office environment running smoothly. The ideal candidate will be experienced in managing executive schedules, coordinating administrative processes, and handling a broad range of tasks from marketing and branding to bookkeeping and project management.

Responsibilities

• Manage rental properties, executive calendars, meetings, and travel arrangements for three key executives.
• Maintain organization and efficiency of the office environment.
• Handle confidential correspondence, emails, and internal communications.
• Coordinate daily operational tasks across multiple departments and businesses (construction, rental properties, non-profit).
• Assist with marketing and branding tasks, including content creation and promotional outreach.
• Prepare documents and reports using Adobe, Excel, and Word.
• Utilize RedTeam and other project management software.
• Maintain digital and paper filing systems.
• Serve as a central point of contact for vendors, partners, and clients.
• Support HR-related administrative duties and onboarding processes.

Qualifications

• 5+ years of professional experience in an administrative or executive assistant role.
• Prior experience in the construction industry is highly desirable.
• Strong written and verbal communication skills.
• Highly proficient in Microsoft Office Suite (Excel, Word), QuickBooks, Adobe, and project management tools like RedTeam.
• Bookkeeping, branding, and marketing experience are a strong plus.
• Strong multitasking and organizational abilities with extreme attention to detail.
• Ability to handle confidential information with integrity.
• Fast learner, self-starter, and capable of managing competing priorities.

Benefits

• Competitive salary range of $60,000–$80,000 per year.
• Performance Bonus.
• Year-End Bonus.
• Paid Time Off.
• Supportive and tight-knit work culture.

Schedule

Monday to Friday, Full-Time. On-site position in the office.

Equal Employment Opportunity (EEO) Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance

A background check will be completed as part of the onboarding process, in compliance with applicable laws.