Administrative Assistant Job at Robert Half in Memphis

Description We are looking for an experienced Administrative Assistant to join our team in Memphis, Tennessee. This is a fully onsite, long-term contract position within the healthcare industry, offering an excellent opportunity to support a diverse and collaborative team. The role involves managing administrative tasks for a group of team members, ensuring seamless daily operations. Responsibilities:

• Coordinate and manage calendars for multiple team members, ensuring schedules are optimized and conflicts are avoided.
• Arrange travel accommodations and process reimbursement requests for staff members.
• Provide administrative support to approximately 35 team members, with a primary focus on eight key personnel.
• Handle inbound calls and ensure prompt and attentive communication with internal and external stakeholders.
• Organize and maintain records, ensuring accuracy and accessibility for the team.
• Assist with scheduling meetings and appointments, ensuring all logistics are handled efficiently.
• Support the team by performing data entry tasks and maintaining updated information in relevant systems.
• Act as a receptionist when needed, greeting visitors and managing front desk responsibilities.
• Foster a friendly and cooperative work environment by collaborating effectively with team members.
• Ensure all administrative tasks are completed in a timely and thorough manner. Requirements - Proven experience in administrative roles, particularly in scheduling and calendar management.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in handling travel arrangements and processing reimbursements.
• Ability to work independently while maintaining a collaborative approach within a team.
• High attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Previous experience in a healthcare or similar environment where attention to detail is essential is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .