Energy Transfer is hiring: Sr Administrative Assistant in Houston

Sr Administrative Assistant

Energy Transfer

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We inspire employees to create superior value for our customers, investors, a sustainable future, and give back to the community through long‑standing commitments to MD Anderson Children’s Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House, and many more. We value all of our employees, and are proud to offer industry‑leading compensation, comprehensive benefits, 401(k) match with profit sharing, PTO, and abundant career opportunities.

Summary

This position will support members of the leadership team.

Essential Duties And Responsibilities

• Maintain calendar and contacts in Outlook
• Schedule and coordinate meetings, including making travel arrangements
• Prepare monthly expense reports for leaders in Concur and submit to senior management for approval
• Review direct report expense reports and time reporting
• Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion
• Manage weekly out‑of‑office calendar for division employees
• Gather monthly highlights and compile division highlight report
• Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other services, and provide administrative support for vendor payment flow
• Act as SharePoint Administrator – grant access, update home page, create folders or libraries as necessary
• Handle general administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc.
• Maintain physical and digital records, including electronic filing of supply and other term contracts
• Act as mobile device POC
• Initiate and track new hire and employee office and equipment moves, coordinate office moves
• Schedule and coordinate interviews for outside candidates, including coordinating travel with travel agency
• Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc.
• Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc.
• Provide additional support where needed within the departments
• Act as a resource for the division on company policies and general knowledge

Requirements

• High school graduate or equivalent
• 2+ years using computer systems, basic office equipment and working with multiple levels in an organization
• Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people
• Solid time‑management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast‑paced environment
• Strong attention to detail
• Problem‑solving and research skills, with the ability to recognize issues and source solutions
• Ability to communicate clearly, verbally and in writing
• Excellent organizational skills and work ethic
• Flexibility with ability to work in a team setting supporting several people
• Professionalism in representing senior executives
• Must maintain a high level of confidentiality
• Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint

Preferred Qualifications

• College degree or some college experience
• 5+ years as an administrative assistant or equivalent
• Experience with Adobe Pro, Visio, or a plus
• Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software
• Notary Public

Working Conditions

• Normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
• Occasional overnight travel may be required
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, requiring appropriate personal protective equipment

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Oil and Gas