Global Relay is hiring: Executive Assistant in New York

2 days ago Be among the first 25 applicants About the Company For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. Your role As an Executive Assistant at Global Relay, you will play a key role in supporting our commercial leadership team, with a dual focus on the EVP of Americas Sales and the Head of Global Presales. This position is pivotal in keeping operations running smoothly and ensuring that two of our most critical functions — Sales and Presales — operate with focus, efficiency, and impact. Your responsibilities Executive & Administrative Support Handle essential day-to-day administrative tasks, including organizing files, managing invoices, expenses, and communications Act as a liaison between senior executives (including C‑suite, directors, and VPs) and staff members, ensuring effective flow of communication and requests Maintain confidentiality and discretion in handling sensitive information Scheduling & Coordination Manage complex calendars, resolve conflicting priorities, and optimize executives’ time management Coordinate domestic and international travel logistics, including flights, accommodations, and documentation Organize and prepare agendas for meetings, record minutes, track action items, and follow through on deliverables Operational & Project Support Partner closely with Finance, Marketing, Sales, and other teams to ensure smooth operations Support preparation of executive-level presentations, reports, and documents that are professional, compelling, and aligned with company goals Conduct research, analyze data, and prepare summaries and insights to aid executive decision-making Assist in planning and executing key events such as customer briefings, sales kickoffs, and marketing initiatives Take on project management responsibilities for specific initiatives across Sales and Presales About you Minimum of 2 years’ proven experience in an administrative or executive assistant role (experience in B2B environment strongly preferred) Experience supporting senior management and C‑suite executives Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with Salesforce or CRM tools is an asset Strong written and verbal communication skills with exceptional attention to detail Highly organized with excellent time management, able to manage multiple competing priorities Proactive, adaptable, and thrive in a fast‑paced, high‑growth environment Comfortable working independently as well as collaboratively across teams and functions Strong problem‑solving skills, critical thinking, and professional demeanor Compensation Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background. The base salary range for this position is $70,000 USD – $90,000 USD . We provide a comprehensive health benefits program, including extended health coverage and short‑term / long‑term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave, commuter benefits, corporate bonuses, and a 401(k) retirement plan with company contribution matching. What you can expect At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. Equal Opportunity Employer Global Relay is an equal‑opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. #J-18808-Ljbffr