Ascend Rehab Services, Inc.
Payroll Administrator
Ascend Rehab Services, Inc., Union City, California, United States, 94587
Job Title
Payroll Administrator Job Type
Part-time – 24 hours per week with a transition to full-time in approximately six months. Reports To
Founder / Director Summary
This role processes and prepares semi‑monthly payroll and commission checks, manages payroll‑related reporting (benefits, garnishments, employee verifications), and fulfills other payroll information requests. Responsibilities
Comply with payroll regulatory standards, policies, and procedures. Maintain current working knowledge of the payroll processing system and changes related to wage and tax laws. Interface with HR regarding new hires and employee benefit deductions. Assist in processing bi‑monthly payroll. Create, run, and edit internal management reports using Excel and QuickBooks. Sends and communicates payroll‑related reports to appropriate parties. Ensure proper employee contribution deductions are in place for medical, dental, insurance, 401(k), etc. Verify time card completion and provide resolution for any discrepancies. Enter time and attendance information into the payroll system. Review hours entered into the payroll system for discrepancies and errors. Process employee garnishments (wage garnishments, child support, and levies). Ensure that final paychecks are disbursed and all payroll procedures are followed in accordance with relevant federal and state laws. Respond to and research any issues regarding payroll. File payroll information with detail and organization. Assist with audits from internal and external auditors and accountants. Process staff termination/resignation payroll documentation and final checks. Provide excellent service as the first point of contact for payroll issues and questions. Maintain the integrity and confidentiality of the payroll system. Qualifications
Bachelor's degree, preferably in an accounting or finance‑related field. Three to five years of payroll experience. Excellent verbal and written communication skills. Ability to work with salary and other confidential employee information appropriately. Commitment to excellence and high standards. Customer service skills. Strong organizational, problem‑solving, and analytical skills; ability to multitask. Ability to work independently and as a member of the team. Attention to detail. Effective communication with individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions. Planning, organizing, and executing projects and special assignments. Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm. Proficiency in QuickBooks, ADP WorkforceNow, payroll reconciliation, and MS Office (Word, Excel, PowerPoint, Outlook). Must be able to speak, read, write, and understand the primary language(s) used in the workplace. Bilingual skills are a plus. Physical Requirements
Repetitive motion activities. Ability to sit for long periods of time. Ability to lift to 25 pounds. Work Environment
Moderately loud environment.
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Payroll Administrator Job Type
Part-time – 24 hours per week with a transition to full-time in approximately six months. Reports To
Founder / Director Summary
This role processes and prepares semi‑monthly payroll and commission checks, manages payroll‑related reporting (benefits, garnishments, employee verifications), and fulfills other payroll information requests. Responsibilities
Comply with payroll regulatory standards, policies, and procedures. Maintain current working knowledge of the payroll processing system and changes related to wage and tax laws. Interface with HR regarding new hires and employee benefit deductions. Assist in processing bi‑monthly payroll. Create, run, and edit internal management reports using Excel and QuickBooks. Sends and communicates payroll‑related reports to appropriate parties. Ensure proper employee contribution deductions are in place for medical, dental, insurance, 401(k), etc. Verify time card completion and provide resolution for any discrepancies. Enter time and attendance information into the payroll system. Review hours entered into the payroll system for discrepancies and errors. Process employee garnishments (wage garnishments, child support, and levies). Ensure that final paychecks are disbursed and all payroll procedures are followed in accordance with relevant federal and state laws. Respond to and research any issues regarding payroll. File payroll information with detail and organization. Assist with audits from internal and external auditors and accountants. Process staff termination/resignation payroll documentation and final checks. Provide excellent service as the first point of contact for payroll issues and questions. Maintain the integrity and confidentiality of the payroll system. Qualifications
Bachelor's degree, preferably in an accounting or finance‑related field. Three to five years of payroll experience. Excellent verbal and written communication skills. Ability to work with salary and other confidential employee information appropriately. Commitment to excellence and high standards. Customer service skills. Strong organizational, problem‑solving, and analytical skills; ability to multitask. Ability to work independently and as a member of the team. Attention to detail. Effective communication with individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions. Planning, organizing, and executing projects and special assignments. Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm. Proficiency in QuickBooks, ADP WorkforceNow, payroll reconciliation, and MS Office (Word, Excel, PowerPoint, Outlook). Must be able to speak, read, write, and understand the primary language(s) used in the workplace. Bilingual skills are a plus. Physical Requirements
Repetitive motion activities. Ability to sit for long periods of time. Ability to lift to 25 pounds. Work Environment
Moderately loud environment.
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