Limelight Hotels
Sales & Events Coordinator - Limelight Aspen & Snowmass
Limelight Hotels, Aspen, Colorado, us, 81612
Sales & Events Coordinator – Limelight Aspen & Snowmass
Limelight Hotels by Aspen One provide authentic and contemporary connections to their communities and the adventures that surround them. Set in the heart of elevated and unique locations, each Limelight hotel is carefully designed with distinctive design and purposeful functionality, created to evoke a sense of place and a point of view. Current locations include across Colorado (Aspen, Snowmass, Denver, Boulder), Ketchum, Idaho; Mammoth, California; Charleston, South Carolina.
Job Description: The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, banquet event orders. This position reports to the Director of Sales. Applications will be accepted until December 14, 2025.
Essential Job Functions/Key Responsibilities
Serve as a primary contact for clients, responding to inquiries and providing detailed event information
Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
Provide exceptional customer service and build long-term client relationships through proactive communication
Other duties as assigned
Qualifications Education & Experience Requirements:
Bachelor's degree in Hospitality, Business or related field preferred
Two years of related experience required
Knowledge, Skills & Abilities:
Detailed knowledge of sales processes, workflows, and decision‑making protocols
Knowledge of company policies and procedures
Knowledge of Microsoft Suite
Knowledge of HMS, Delphi, and Synxix
Work Environment & Physical Demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits This position is classified as a regular full‑time position eligible for the following benefits:
Health, Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass and Dependent Ski Passes
Other company perks
Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever‑evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.
Aspen One participates in E‑Verify.
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Job Description: The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, banquet event orders. This position reports to the Director of Sales. Applications will be accepted until December 14, 2025.
Essential Job Functions/Key Responsibilities
Serve as a primary contact for clients, responding to inquiries and providing detailed event information
Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
Provide exceptional customer service and build long-term client relationships through proactive communication
Other duties as assigned
Qualifications Education & Experience Requirements:
Bachelor's degree in Hospitality, Business or related field preferred
Two years of related experience required
Knowledge, Skills & Abilities:
Detailed knowledge of sales processes, workflows, and decision‑making protocols
Knowledge of company policies and procedures
Knowledge of Microsoft Suite
Knowledge of HMS, Delphi, and Synxix
Work Environment & Physical Demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits This position is classified as a regular full‑time position eligible for the following benefits:
Health, Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass and Dependent Ski Passes
Other company perks
Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever‑evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.
Aspen One participates in E‑Verify.
#J-18808-Ljbffr