UC Davis Clinical and Translational Science Center
Leave of Absence Specialist
UC Davis Clinical and Translational Science Center, Sacramento, California, United States, 95828
The Leave of Absence Specialist is responsible for reviewing, triaging, determining eligibility, and answering general questions for all leaves of absence, including FML, MLOA, CFRA, Personal, WC, Light Duty, Military, and all leaves covered under the Collective Bargaining Agreements and UC Policy PPSM 2.210. The specialist serves as the primary point of contact for the unit and assists with data collection and support for collective bargaining units such as CNA, UPTE, AFSCME, and CUE.
The role requires a high degree of confidentiality and organization, analytical abilities, strong customer‑service skills, excellent communication and interpersonal skills, and the ability to remain composed under stress. The specialist will maintain discretion when handling sensitive information and professional interactions with all levels of employees, including C‑Suite executives within the UC Davis Health System.
Apply By Date 12/12/2025 by 11:59pm
Minimum Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Experience managing high‑volume, varied case work accurately and timely.
General understanding of federal and state laws concerning FML, CFRA, PDL, and UC Policy PPSM 2.210.
Intermediate knowledge and experience applying FMLA/CFRA/PDL entitlements.
Ability to research, analyze, and interpret data from multiple sources and implement solutions.
Confidentiality skills, judgment in discerning sensitive material, and discretion.
Computer‑related skills in Aggie Service, time & attendance systems, leave processing systems, Adobe/PDF, and MS Office.
Excellent customer service and professionalism, including handling sensitive matters.
Strong communication skills for advising and presenting information clearly to all staff levels.
Independent and team work skills in a fast‑paced environment.
Prioritization skills to manage changing workloads and meet time frames.
Understanding of standards, assessment, and appropriate action determination.
Basic use of Ecotime time & attendance system and Ecotime FML module; ability to create reports.
Writing and editing skills for clear communication in correspondence and reports.
Interpersonal skills for liaison work and departmental harmony.
Conflict resolution, customer service, and analytical problem‑solving skills.
Highly organized, skilled in time management and priority setting.
Sensitivity when dealing with difficult and complex issues.
Positive collaborative work environment contribution.
Learning and use of case management system and leave tracking tools.
Adherence to UC Davis Health privacy practices and maintenance of confidentiality.
Preferred Qualifications
Experience in a large academic or non‑profit medical setting.
Knowledge of UC policies, procedures, and collective bargaining agreements.
Knowledge of UC and UCDH policies, The Joint Commission, applicable regulations and standards.
Basic functions of UC Path—extended absence modules, administrating extended absence module, job data screen, person organization summary, and benefit summary.
Key Responsibilities
75% – LOA Coordinator
20% – Time and Attendance Keeping
5% – Data Management and Reporting
POSITION INFORMATION
Salary or Pay Range: $30.60 - $53.69 hourly
Salary Grade: Grade 20
UC Job Title: LEAVE OF ABSENCE SPEC 2
UC Job Code: 008677
Number of Positions: 2 (1 of 2)
Appointment Type: Staff: Contract
Percentage of Time: 100%
Shift: Days
Location: UCDHAS Building (HSP165)
Union Representation: 99 - Non‑Represented (PPSM)
Benefits Eligible: Yes
This position is hybrid (mix of on‑site and remote work)
Benefits
High quality, low‑cost medical plans
UC pays for dental and vision premiums
Extensive leave benefits, including Pregnancy and Parental Leave, Family & Medical Leave
Paid holidays annually
Paid time off/vacation/sick time
Continuing Education allowance and Education Reimbursement Program
Access to free professional development courses
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program with free mental health services
Supplemental insurance options, including life, short/long‑term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program
Retirement benefit options, including Pension and other Retirement Saving Plans
Physical Demands
Standing – occasional up to 3 hours
Walking – occasional up to 3 hours
Sitting – frequent 3 to 6 hours
Lifting/Carrying 0‑25 lbs – occasional up to 3 hours
Pushing/Pulling 0‑25 lbs – occasional up to 3 hours
Bending/Stooping – occasional up to 3 hours
Squatting/Kneeling – occasional up to 3 hours
Twisting – occasional up to 3 hours
Reaching overhead – occasional up to 3 hours
Keyboard use/repetitive motion – frequent 3 to 6 hours
Mental Demands
Sustained attention and concentration – frequent 3 to 6 hours
Complex problem solving/reasoning – occasional up to 3 hours
Ability to organize & prioritize – frequent 3 to 6 hours
Communication skills – frequent 3 to 6 hours
Numerical skills – occasional up to 3 hours
Constant interaction – frequent 3 to 6 hours
Customer/Patient contact – frequent 3 to 6 hours
Multiple concurrent tasks – frequent 3 to 6 hours
Work Environment UC Davis operates a smoke and tobacco‑free campus. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (including e‑cigarettes) are strictly prohibited on all UC Davis‑owned or leased property, both indoors and outdoors, including parking lots and residential spaces.
Special Requirements
Critical position requiring criminal background check(s), drug screening, medical evaluation clearance, and functional capacity assessment.
Mandated reporter under CANRA and UC policy, with compliance requirements for policies, procedures, and training.
Misconduct Disclosure Requirement Applicants must disclose any past misconduct decisions within the last seven years, allegations, or current investigations, as described in the company policy.
A Culture of Opportunity and Belonging UC Davis is committed to solving life’s most urgent challenges, building a healthier world, and fostering an inclusive environment. We value individual strengths and shared purpose, encouraging new perspectives and diverse experiences.
As an Equal Employer, UC Davis considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status. For more information, please visit the
Anti‑Discrimination Policy
and our
background check program .
#J-18808-Ljbffr
The role requires a high degree of confidentiality and organization, analytical abilities, strong customer‑service skills, excellent communication and interpersonal skills, and the ability to remain composed under stress. The specialist will maintain discretion when handling sensitive information and professional interactions with all levels of employees, including C‑Suite executives within the UC Davis Health System.
Apply By Date 12/12/2025 by 11:59pm
Minimum Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Experience managing high‑volume, varied case work accurately and timely.
General understanding of federal and state laws concerning FML, CFRA, PDL, and UC Policy PPSM 2.210.
Intermediate knowledge and experience applying FMLA/CFRA/PDL entitlements.
Ability to research, analyze, and interpret data from multiple sources and implement solutions.
Confidentiality skills, judgment in discerning sensitive material, and discretion.
Computer‑related skills in Aggie Service, time & attendance systems, leave processing systems, Adobe/PDF, and MS Office.
Excellent customer service and professionalism, including handling sensitive matters.
Strong communication skills for advising and presenting information clearly to all staff levels.
Independent and team work skills in a fast‑paced environment.
Prioritization skills to manage changing workloads and meet time frames.
Understanding of standards, assessment, and appropriate action determination.
Basic use of Ecotime time & attendance system and Ecotime FML module; ability to create reports.
Writing and editing skills for clear communication in correspondence and reports.
Interpersonal skills for liaison work and departmental harmony.
Conflict resolution, customer service, and analytical problem‑solving skills.
Highly organized, skilled in time management and priority setting.
Sensitivity when dealing with difficult and complex issues.
Positive collaborative work environment contribution.
Learning and use of case management system and leave tracking tools.
Adherence to UC Davis Health privacy practices and maintenance of confidentiality.
Preferred Qualifications
Experience in a large academic or non‑profit medical setting.
Knowledge of UC policies, procedures, and collective bargaining agreements.
Knowledge of UC and UCDH policies, The Joint Commission, applicable regulations and standards.
Basic functions of UC Path—extended absence modules, administrating extended absence module, job data screen, person organization summary, and benefit summary.
Key Responsibilities
75% – LOA Coordinator
20% – Time and Attendance Keeping
5% – Data Management and Reporting
POSITION INFORMATION
Salary or Pay Range: $30.60 - $53.69 hourly
Salary Grade: Grade 20
UC Job Title: LEAVE OF ABSENCE SPEC 2
UC Job Code: 008677
Number of Positions: 2 (1 of 2)
Appointment Type: Staff: Contract
Percentage of Time: 100%
Shift: Days
Location: UCDHAS Building (HSP165)
Union Representation: 99 - Non‑Represented (PPSM)
Benefits Eligible: Yes
This position is hybrid (mix of on‑site and remote work)
Benefits
High quality, low‑cost medical plans
UC pays for dental and vision premiums
Extensive leave benefits, including Pregnancy and Parental Leave, Family & Medical Leave
Paid holidays annually
Paid time off/vacation/sick time
Continuing Education allowance and Education Reimbursement Program
Access to free professional development courses
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program with free mental health services
Supplemental insurance options, including life, short/long‑term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program
Retirement benefit options, including Pension and other Retirement Saving Plans
Physical Demands
Standing – occasional up to 3 hours
Walking – occasional up to 3 hours
Sitting – frequent 3 to 6 hours
Lifting/Carrying 0‑25 lbs – occasional up to 3 hours
Pushing/Pulling 0‑25 lbs – occasional up to 3 hours
Bending/Stooping – occasional up to 3 hours
Squatting/Kneeling – occasional up to 3 hours
Twisting – occasional up to 3 hours
Reaching overhead – occasional up to 3 hours
Keyboard use/repetitive motion – frequent 3 to 6 hours
Mental Demands
Sustained attention and concentration – frequent 3 to 6 hours
Complex problem solving/reasoning – occasional up to 3 hours
Ability to organize & prioritize – frequent 3 to 6 hours
Communication skills – frequent 3 to 6 hours
Numerical skills – occasional up to 3 hours
Constant interaction – frequent 3 to 6 hours
Customer/Patient contact – frequent 3 to 6 hours
Multiple concurrent tasks – frequent 3 to 6 hours
Work Environment UC Davis operates a smoke and tobacco‑free campus. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (including e‑cigarettes) are strictly prohibited on all UC Davis‑owned or leased property, both indoors and outdoors, including parking lots and residential spaces.
Special Requirements
Critical position requiring criminal background check(s), drug screening, medical evaluation clearance, and functional capacity assessment.
Mandated reporter under CANRA and UC policy, with compliance requirements for policies, procedures, and training.
Misconduct Disclosure Requirement Applicants must disclose any past misconduct decisions within the last seven years, allegations, or current investigations, as described in the company policy.
A Culture of Opportunity and Belonging UC Davis is committed to solving life’s most urgent challenges, building a healthier world, and fostering an inclusive environment. We value individual strengths and shared purpose, encouraging new perspectives and diverse experiences.
As an Equal Employer, UC Davis considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status. For more information, please visit the
Anti‑Discrimination Policy
and our
background check program .
#J-18808-Ljbffr