Cato Institute
Job Overview
We are looking for an Accounts Payable Specialist at the Cato Institute. The specialist will oversee the full‑cycle AP process, serving as the main point of contact for all payables and expense reporting. This highly visible role is focused on customer service and requires the accurate handling of high‑volume transactions essential to the Institute’s financial reporting.
Position: Full‑time, hybrid (Washington, DC headquarters). Salary range: $45,000–$70,000 per year, commensurate with education, experience, and skills.
Key Responsibilities
Vendor management: establish new vendor records in the NetSuite accounting system
Process vendor invoices, payment requests, and expense reports, reviewing for accuracy and proper authorization
Collaborate with staff responsible for vendor relationships
Support Cato employees using NetSuite to submit invoices for processing
Process payments, including weekly ACH batch and check printing as needed
Assist the Finance team in managing the corporate credit card program
Monitor and record corporate purchasing card activity
Support Cato employees using Emburse Professional to account for corporate credit cards and out‑of‑pocket expenses
Prepare 1099 reporting using the Yearli filing program
Support annual financial audits, providing supporting documentation as requested
Assist the Finance team in internal reporting and budgeting processes
Maintain confidentiality of financial information and help ensure compliance with internal controls, guarding the organization against fraud
Support process improvements and increase automation
Requirements Education and Experience
3+ years accounts payable experience; nonprofit experience preferred
Associate degree or advanced coursework in accounting preferred
Experience with accounting software, Microsoft Office, and proven proficiency in Microsoft Excel required
Skills
Detail‑oriented, adherence to deadlines, and effective communicator
Customer service skills (in person, email, and other virtual communication methods)
Exceptional organizational skills and attention to detail, able to manage time‑sensitive responsibilities effectively
Discretion, integrity, and confidentiality in handling financial and other PII data
Collaborative team player with a proactive, adaptable approach
Problem solver who looks to improve operational controls
How to Apply
Resume
Cover letter
A clear and thoughtful response to the application’s additional questions with minimal AI use
Benefits
Medical, dental, and vision insurance
Employer contribution to a Health Savings Account (HSA)
Generous vacation and sick days
Paid parental leave
Employer‑provided life and disability insurance
401(k) employer match
Transit/ parking benefits
Pet discount plan
The Cato Institute is an Equal Opportunity Employer.
Applicants must be currently authorized to work in the United States on a full‑time basis. This position does not offer visa sponsorship.
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Position: Full‑time, hybrid (Washington, DC headquarters). Salary range: $45,000–$70,000 per year, commensurate with education, experience, and skills.
Key Responsibilities
Vendor management: establish new vendor records in the NetSuite accounting system
Process vendor invoices, payment requests, and expense reports, reviewing for accuracy and proper authorization
Collaborate with staff responsible for vendor relationships
Support Cato employees using NetSuite to submit invoices for processing
Process payments, including weekly ACH batch and check printing as needed
Assist the Finance team in managing the corporate credit card program
Monitor and record corporate purchasing card activity
Support Cato employees using Emburse Professional to account for corporate credit cards and out‑of‑pocket expenses
Prepare 1099 reporting using the Yearli filing program
Support annual financial audits, providing supporting documentation as requested
Assist the Finance team in internal reporting and budgeting processes
Maintain confidentiality of financial information and help ensure compliance with internal controls, guarding the organization against fraud
Support process improvements and increase automation
Requirements Education and Experience
3+ years accounts payable experience; nonprofit experience preferred
Associate degree or advanced coursework in accounting preferred
Experience with accounting software, Microsoft Office, and proven proficiency in Microsoft Excel required
Skills
Detail‑oriented, adherence to deadlines, and effective communicator
Customer service skills (in person, email, and other virtual communication methods)
Exceptional organizational skills and attention to detail, able to manage time‑sensitive responsibilities effectively
Discretion, integrity, and confidentiality in handling financial and other PII data
Collaborative team player with a proactive, adaptable approach
Problem solver who looks to improve operational controls
How to Apply
Resume
Cover letter
A clear and thoughtful response to the application’s additional questions with minimal AI use
Benefits
Medical, dental, and vision insurance
Employer contribution to a Health Savings Account (HSA)
Generous vacation and sick days
Paid parental leave
Employer‑provided life and disability insurance
401(k) employer match
Transit/ parking benefits
Pet discount plan
The Cato Institute is an Equal Opportunity Employer.
Applicants must be currently authorized to work in the United States on a full‑time basis. This position does not offer visa sponsorship.
#J-18808-Ljbffr