Project Coordinator

The Project Coordinator will work with Project Managers to provide proper administration of MBTA Capital Green Line Transformation projects from project inception (planning) through the design phase (conceptual, preliminary, and final) and the construction phase (including project close-out), with a focus on project reporting and tracking of schedules and budgets. Assist in the delivery of projects in accordance with the following MBTApolicies and procedures as stipulated in the Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; MBTADirectives published on the MBTA WebPage or provided directly by theAuthority. Assist in analysis and appraisal of current project status and forecast of activities in order to ensure completion of the project on schedule and on budget. Prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint. Assist in the negotiation of consultant contracts, professional service amendments, and contractor claims, payment invoices, or change orders. Organize and maintain effective means to interpret, present, and communicate project information at internal and external meetings with legislators, community groups, and public agencies. Organize and prioritize workload, assist Project Manager (s) in identifying project needs/requirements. Coordinate project tasks with other Capital Delivery Department personnel, including contract administration staff, field staff, and other project coordinators, as required. Coordinate project tasks with other Departments, including the Capital Program Oversight Department (project controls and administration and finance), Engineering, and Maintenance. Assist in coordinating projects with outside agencies, abutters, utility companies, and community groups who are affected by proposed construction, as required. Work independently in addressing complex tasks in a time-sensitive environment. Follow upon actions required for task completion while seeking guidance as necessary. Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner. Adhere to the rules, regulations, collective bargaining agreements, and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies. Attend off-site meetings as necessary. Perform related duties as assigned. A Bachelor's degree from an accredited institution. Three (3) years of experience in project administration or coordination duties. Proficiency with Microsoft Word, Excel, Database, and PowerPoint. Effective and professional written and verbal communication skills. Excellent organizational, analytical, confidentiality, multi-tasking, time management, and interpersonal skills. The ability to effectively communicate with customers, employees, and vendors. Excellent customer service skills. The ability to work effectively with a diverse workforce. Preferred Experience and Skills

A Bachelor’s degree in Engineering, Construction Management, Public Administration, urban planning, or Business Administration from an accredited institution. Experience providing project support in a transit and/or design or construction environment. A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement. An associate’s degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement. A master’s degree in a related subject substitutes for two (2) years of general experience. A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

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