Georgetown University
Business Administrator, Department of Arabic and Islamic Studies – Georgetown Un
Georgetown University, Washington, District of Columbia, us, 20022
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Job Overview : The Business Administrator (BA) assumes substantial independent management of complex operations in the Department of Arabic & Islamic Studies within the College of Arts and Sciences, supporting the work of the Department through financial administration, HR support, and overall administration. The BA manages the financial operations including budget management, payroll reconciliation, purchasing, accounts payable matters, grant and institutional research support, and more. The BA creates and submits financial transactions (e.g., reimbursements and cost transfers), procurement and contract requests to the College of Arts & Sciences Procurement Analyst, and serves as the primary contact for the College of Arts & Sciences Finance Team during reconciliation and budget planning. The BA also oversees human resources and faculty appointment processes, providing day‑to‑day support to faculty, staff, and students. This includes recruiting students and staff, onboarding, annual reviews, policy compliance, terminations, and supporting various personnel activities. The BA assists the Department Chair and faculty, schedules meetings, manages events, liaises with other units, and ensures the colloquium series, distinguished lectures, visit days, and social events are executed and managed. The BA handles new hires, the student admin team, overseas student employment and payment (timesheets), purchasing supplies, and equipment. The position maintains departmental records, conducts analysis, and provides reports to the Chair, Dean’s Office, and others as requested. The BA reports directly to the Department Chair and maintains an indirect reporting relationship with the Dean’s Office designee, and may supervise other administrative or student staff within the department.
Duties Include But Are Not Limited To
Managing all aspects of financial operations for the department including procurement of supplies and services, purchase orders, contracts, ProCards and expense report creation and submissions, reimbursements, journal entries and cost transfer requests.
Managing all aspects of course scheduling and academic operations.
Working with faculty and departmental support staff on the management of internal/institutional and philanthropically supported research funds (such as start‑up and IDC accounts) and JORA on externally funded grants related budget tracking and reimbursements.
Maintaining records for all staff and faculty hires, appointments, term renewals, costing allocations, terminations, etc., in GMS, Box, and other databases as needed; completing documentation to maintain accurate records and continuity of all faculty and staff.
Providing administrative support to the Department Chair and faculty.
Providing training and coordinating tasks for other administrative staff as needed.
Analyzing and interpreting applicable regulations, guidelines and standards, providing expert advice to faculty and staff.
Overseeing hiring processes and paperwork for all hires including faculty, instructors, student workers and graduate teaching assistants.
Work Interactions The BA is one of the main portals into the department and must be prepared to meet and interact with all persons and organizations that have business with the department. The BA works efficiently and maintains good working relations with faculty and staff to support all research, instructional, and service missions. Professionalism, cordial relationships, and helpful attitudes are essential. The BA serves as the lead within the department on all financial and administrative tasks, and is a resource for training and task allocation to other administrative staff. The BA primarily works with the Department Chair to oversee daily operations and implementation of short and long‑term plans, and frequently interacts with the Dean’s Office, Provost’s Office, Registrar, University Information Services, Office of Global Services, Graduate Services, JORA, and other partner offices.
Work Mode Designation This position has been designated as Hybrid 4 Days. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Requirements and Qualifications
Bachelor’s degree with at least 3 years of professional work experience – preferably in an academic setting and prior experience with grants management.
Ability to work on campus 4 days per week.
Experience in managing administrative operations, leadership, and budgetary oversight.
Proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs, macros) and experience with managing database queries.
Strong communication skills.
Ability to learn quickly and be resourceful.
Ability to work both independently and collaboratively.
Familiarity with website management, social media, and related analytics (preferred).
CourseLeaf, Cognos, and Workday (Georgetown Management System) system experience (preferred).
Knowledge of Georgetown University financial and human resources procedures (preferred).
Experience administering a university department and accompanying duties including purchasing, ordering, scheduling, and reporting.
Pay Range $47,586.00 – $87,558.13
Current Georgetown Employees If you currently work at Georgetown University, please exit this website and log in to GMS (gms.georgetown.edu) using your Net ID and password, then select the Career worklet on your GMS Home dashboard to view jobs at Georgetown.
Submission Guidelines Please note that you must submit a resume (and cover letter) for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click https://ideaa.georgetown.edu/ada for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202‑687‑4798 or ideaa@georgetown.edu. For general application process assistance, call 202‑687‑2500. For information about benefits, professional development, and community involvement, please visit the Georgetown Works website https://georgetownworks.georgetown.edu/.
EEO Statement Georgetown University is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work‑life balance benefits, employee discounts, and a variety of voluntary insurance options. Learn more about benefits and eligibility on the Department of Human Resources website.
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Job Overview : The Business Administrator (BA) assumes substantial independent management of complex operations in the Department of Arabic & Islamic Studies within the College of Arts and Sciences, supporting the work of the Department through financial administration, HR support, and overall administration. The BA manages the financial operations including budget management, payroll reconciliation, purchasing, accounts payable matters, grant and institutional research support, and more. The BA creates and submits financial transactions (e.g., reimbursements and cost transfers), procurement and contract requests to the College of Arts & Sciences Procurement Analyst, and serves as the primary contact for the College of Arts & Sciences Finance Team during reconciliation and budget planning. The BA also oversees human resources and faculty appointment processes, providing day‑to‑day support to faculty, staff, and students. This includes recruiting students and staff, onboarding, annual reviews, policy compliance, terminations, and supporting various personnel activities. The BA assists the Department Chair and faculty, schedules meetings, manages events, liaises with other units, and ensures the colloquium series, distinguished lectures, visit days, and social events are executed and managed. The BA handles new hires, the student admin team, overseas student employment and payment (timesheets), purchasing supplies, and equipment. The position maintains departmental records, conducts analysis, and provides reports to the Chair, Dean’s Office, and others as requested. The BA reports directly to the Department Chair and maintains an indirect reporting relationship with the Dean’s Office designee, and may supervise other administrative or student staff within the department.
Duties Include But Are Not Limited To
Managing all aspects of financial operations for the department including procurement of supplies and services, purchase orders, contracts, ProCards and expense report creation and submissions, reimbursements, journal entries and cost transfer requests.
Managing all aspects of course scheduling and academic operations.
Working with faculty and departmental support staff on the management of internal/institutional and philanthropically supported research funds (such as start‑up and IDC accounts) and JORA on externally funded grants related budget tracking and reimbursements.
Maintaining records for all staff and faculty hires, appointments, term renewals, costing allocations, terminations, etc., in GMS, Box, and other databases as needed; completing documentation to maintain accurate records and continuity of all faculty and staff.
Providing administrative support to the Department Chair and faculty.
Providing training and coordinating tasks for other administrative staff as needed.
Analyzing and interpreting applicable regulations, guidelines and standards, providing expert advice to faculty and staff.
Overseeing hiring processes and paperwork for all hires including faculty, instructors, student workers and graduate teaching assistants.
Work Interactions The BA is one of the main portals into the department and must be prepared to meet and interact with all persons and organizations that have business with the department. The BA works efficiently and maintains good working relations with faculty and staff to support all research, instructional, and service missions. Professionalism, cordial relationships, and helpful attitudes are essential. The BA serves as the lead within the department on all financial and administrative tasks, and is a resource for training and task allocation to other administrative staff. The BA primarily works with the Department Chair to oversee daily operations and implementation of short and long‑term plans, and frequently interacts with the Dean’s Office, Provost’s Office, Registrar, University Information Services, Office of Global Services, Graduate Services, JORA, and other partner offices.
Work Mode Designation This position has been designated as Hybrid 4 Days. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Requirements and Qualifications
Bachelor’s degree with at least 3 years of professional work experience – preferably in an academic setting and prior experience with grants management.
Ability to work on campus 4 days per week.
Experience in managing administrative operations, leadership, and budgetary oversight.
Proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs, macros) and experience with managing database queries.
Strong communication skills.
Ability to learn quickly and be resourceful.
Ability to work both independently and collaboratively.
Familiarity with website management, social media, and related analytics (preferred).
CourseLeaf, Cognos, and Workday (Georgetown Management System) system experience (preferred).
Knowledge of Georgetown University financial and human resources procedures (preferred).
Experience administering a university department and accompanying duties including purchasing, ordering, scheduling, and reporting.
Pay Range $47,586.00 – $87,558.13
Current Georgetown Employees If you currently work at Georgetown University, please exit this website and log in to GMS (gms.georgetown.edu) using your Net ID and password, then select the Career worklet on your GMS Home dashboard to view jobs at Georgetown.
Submission Guidelines Please note that you must submit a resume (and cover letter) for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click https://ideaa.georgetown.edu/ada for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202‑687‑4798 or ideaa@georgetown.edu. For general application process assistance, call 202‑687‑2500. For information about benefits, professional development, and community involvement, please visit the Georgetown Works website https://georgetownworks.georgetown.edu/.
EEO Statement Georgetown University is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work‑life balance benefits, employee discounts, and a variety of voluntary insurance options. Learn more about benefits and eligibility on the Department of Human Resources website.
#J-18808-Ljbffr