Career Group
Administrative Assistant Office Manager
Career Group, San Francisco, California, United States, 94199
Office Manager / Administrative Assistant – San Francisco, CA
5‑month onsite contract role. Pay $45‑48/hr.
Key Responsibilities
Manage heavy, complex scheduling for two analysts with shifting priorities and cross‑time‑zone coordination
Provide proactive calendar management, ensuring investors are prepared, meetings flow smoothly, and follow‑ups are handled
Assist with expense reporting, light travel arrangements, and ongoing administrative support
Coordinate closely with Executive Assistants across global offices to support cross‑functional communication and projects
Serve as the primary point of contact for guests, employees, founders, and portfolio company visitors
Oversee daily office operations, ensuring a clean, organized, and seamless workplace environment
Manage relationships with vendors, building management, IT, and maintenance providers
Maintain conference room schedules; ensure meeting spaces are fully prepped and tech‑ready
Handle incoming/outgoing mail, packages, and general office correspondence
Monitor and restock office and kitchen supplies; maintain tidy and well‑organized shared spaces
Support coordination of office events, team lunches, happy hours, and occasional offsite gatherings
Provide general support for culture‑building and workplace experience initiatives
Qualifications
2‑4 years of office management, administrative, or executive assistant experience
Experience in venture capital, tech, private equity, or financial services is a strong plus
Proven ability to manage complex, high‑volume calendars
Excellent communication skills with a polished, professional, and personable demeanor
Proficiency with G Suite / Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Highly organized, detail‑oriented, and able to manage competing priorities
Positive, solutions‑oriented, and eager to pitch in wherever needed
Comfortable in a fast‑paced, tech‑driven environment
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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Key Responsibilities
Manage heavy, complex scheduling for two analysts with shifting priorities and cross‑time‑zone coordination
Provide proactive calendar management, ensuring investors are prepared, meetings flow smoothly, and follow‑ups are handled
Assist with expense reporting, light travel arrangements, and ongoing administrative support
Coordinate closely with Executive Assistants across global offices to support cross‑functional communication and projects
Serve as the primary point of contact for guests, employees, founders, and portfolio company visitors
Oversee daily office operations, ensuring a clean, organized, and seamless workplace environment
Manage relationships with vendors, building management, IT, and maintenance providers
Maintain conference room schedules; ensure meeting spaces are fully prepped and tech‑ready
Handle incoming/outgoing mail, packages, and general office correspondence
Monitor and restock office and kitchen supplies; maintain tidy and well‑organized shared spaces
Support coordination of office events, team lunches, happy hours, and occasional offsite gatherings
Provide general support for culture‑building and workplace experience initiatives
Qualifications
2‑4 years of office management, administrative, or executive assistant experience
Experience in venture capital, tech, private equity, or financial services is a strong plus
Proven ability to manage complex, high‑volume calendars
Excellent communication skills with a polished, professional, and personable demeanor
Proficiency with G Suite / Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Highly organized, detail‑oriented, and able to manage competing priorities
Positive, solutions‑oriented, and eager to pitch in wherever needed
Comfortable in a fast‑paced, tech‑driven environment
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
#J-18808-Ljbffr