Robert Half
Description The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment. Key Responsibilities Accounts Receivable (AR)
- E-deposit client payments and post payments to the accounting system
- Track payments and follow up with clients on past due balances
- Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs
- Assist in vendor setup including document compliance, credit application, and maintain vendor records
- Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any
- Assist in preparing weekly check runs
- Answer vendor inquiries regarding payment status
- Reconcile vendor aging reports to the company's system open invoice reports periodically or as needed
- Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary
- Monitor expiration dates and follow up for updated paperwork
- Ensure all subcontractors meet company and project compliance standards
- Assist project manager with preliminary liens and releases as projects progresses and completes
- Assist the Controller with book closing tasks
- Help maintain organized digital and physical files
- Support special projects and general administrative duties as needed
- Experience in accounting or bookkeeping
- Construction industry experience a plus
- Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)
- Strong Microsoft Excel and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Excellent attention to detail and communication skills