Administrative Assistant Job at Rutgers University in New Brunswick

Overview

The Office of Continuing Professional Education (OCPE) at Rutgers University seeks an Administrative Assistant to support program coordination and event management.

Responsibilities

• Prepare and control records, statistics, reports, and documents for courses and related events, including recertification filings.
• Oversee day‑to‑day operations of programming and assigned duties.
• Schedule appointments, coordinate logistics for courses, programs and events—including online moderation of remote classes and in‑person classes (occasional nights/weekends).
• Create and approve routine informational course materials such as agendas, course shells, brochures and webpages.
• Draft service contracts and process instructor payments; submit invoices and expenses for payment; ensure materials, equipment and sites are prepared and confirmed.
• Serve as liaison within the unit, university departments, outside vendors and instructors.

Qualifications

• Bachelor’s degree from an accredited institution in a related field or equivalent combination of education and experience.
• Valid driver’s license and completion of the university’s defensive driving program.
• Good communication and customer‑service skills.
• Computer literacy in MS Office Suite and Adobe software.
• Ability to work effectively in a high‑energy, fast‑paced, challenging environment.
• Ability to handle multiple concurrent tasks and priorities.
• Knowledge of OCPE’s programs, mission, vision and goals.

Salary & Benefits

Grade 03. Salary range: $52,602 – $76,975. Benefits include medical, dental, prescription drug coverage; paid vacation & holidays; retirement plan; educational benefits; life insurance; employee discount programs.

Work Arrangement

Full‑time, 8 a.m.–4 p.m., 37.5 hrs/week. May be eligible for a hybrid schedule after six months, subject to Rutgers Policy 60.3.22.

Equal Employment Opportunity Statement

Rutgers University is an equal opportunity employer. For more information, see the Non-Discrimination Statement at http://uhr.rutgers.edu/non-discrimination-statement.

Supplemental Questions

• Do you have a bachelor’s degree from an accredited institution in a related field or equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact info)