Clerk Chat, Inc.
Senior Executive Assistant San Francisco
Clerk Chat, Inc., San Francisco, California, United States, 94199
At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team.
We're a team that believes in achieving your highest potential but not at the expense of work‑life balance. That’s why we have flexible vacation time, aggressive bonuses, and creative freedom at the forefront. We're Silicon Valley‑based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ startups.
What does a work environment look like at Clerk Chat?
Clerk Chat is a hybrid team of in‑office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in‑office team appreciates being in the office five days a week because it fosters real‑time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We’re small enough that every individual has a big impact, but we’re growing fast enough that there’s tremendous room for career advancement.
Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high‑growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast‑moving environments, managed complex priorities, and built systems that scale.
You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos—you create calm from it.
What you will do:
Move at "founder speed"—anticipate needs, solve problems, and clear obstacles before they slow down leadership
Manage complex, ever‑changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities
Own end‑to‑end travel coordination, board prep, and executive communications with zero dropped balls
Build and optimize operational systems—from expense management to document organization—that scale with the company
Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners
Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders
Take on special projects that extend beyond traditional EA scope—research, vendor negotiations, event coordination, and more
What you will need:
6+ years supporting C‑level executives, ideally in a fast‑paced tech or startup environment
Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations
Exceptional organizational skills with obsessive attention to detail and follow‑through
Strong written and verbal communication—you can draft executive‑level correspondence and represent leadership professionally
Tech‑savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus)
Entrepreneurial mindset—you take ownership, anticipate what’s next, and don’t wait to be told what to do
Nice to have:
Experience in B2B SaaS, telecom, or AI‑focused companies
Familiarity with early‑stage startup environments and comfort with ambiguity
Experience supporting executives through fundraising, board meetings, or M&A processes
Background coordinating across distributed or remote teams
Clerk Chat provides several benefits to help you bring your best self to work:
Competitive compensation and equity packages
Health, dental, and vision insurance
Flexible vacation time (Unlimited PTO)
Catered lunch in the office
401k with 4% match
Salary Range: The annual base pay range for this role is: $130,000 - $180,000
Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future.
We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.
Voluntary Self‑Identification For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
As set forth in Clerk Chat’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
Voluntary Self‑Identification of Disability Form CC‑305 – Page 1 of 1 – OMB Control Number 1250‑0005 – Expires 04/30/2026
Why are you being asked to complete this form?
We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress toward this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.
Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.
How do you know if you have a disability?
A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability.
Disabilities include, but are not limited to:
Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn’s Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention‑deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury
PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
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We're a team that believes in achieving your highest potential but not at the expense of work‑life balance. That’s why we have flexible vacation time, aggressive bonuses, and creative freedom at the forefront. We're Silicon Valley‑based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ startups.
What does a work environment look like at Clerk Chat?
Clerk Chat is a hybrid team of in‑office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in‑office team appreciates being in the office five days a week because it fosters real‑time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We’re small enough that every individual has a big impact, but we’re growing fast enough that there’s tremendous room for career advancement.
Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high‑growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast‑moving environments, managed complex priorities, and built systems that scale.
You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos—you create calm from it.
What you will do:
Move at "founder speed"—anticipate needs, solve problems, and clear obstacles before they slow down leadership
Manage complex, ever‑changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities
Own end‑to‑end travel coordination, board prep, and executive communications with zero dropped balls
Build and optimize operational systems—from expense management to document organization—that scale with the company
Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners
Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders
Take on special projects that extend beyond traditional EA scope—research, vendor negotiations, event coordination, and more
What you will need:
6+ years supporting C‑level executives, ideally in a fast‑paced tech or startup environment
Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations
Exceptional organizational skills with obsessive attention to detail and follow‑through
Strong written and verbal communication—you can draft executive‑level correspondence and represent leadership professionally
Tech‑savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus)
Entrepreneurial mindset—you take ownership, anticipate what’s next, and don’t wait to be told what to do
Nice to have:
Experience in B2B SaaS, telecom, or AI‑focused companies
Familiarity with early‑stage startup environments and comfort with ambiguity
Experience supporting executives through fundraising, board meetings, or M&A processes
Background coordinating across distributed or remote teams
Clerk Chat provides several benefits to help you bring your best self to work:
Competitive compensation and equity packages
Health, dental, and vision insurance
Flexible vacation time (Unlimited PTO)
Catered lunch in the office
401k with 4% match
Salary Range: The annual base pay range for this role is: $130,000 - $180,000
Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future.
We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.
Voluntary Self‑Identification For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
As set forth in Clerk Chat’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
Voluntary Self‑Identification of Disability Form CC‑305 – Page 1 of 1 – OMB Control Number 1250‑0005 – Expires 04/30/2026
Why are you being asked to complete this form?
We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress toward this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.
Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.
How do you know if you have a disability?
A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability.
Disabilities include, but are not limited to:
Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn’s Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention‑deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury
PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
#J-18808-Ljbffr