Pacifico Energy Group
Office/HR Coordinator
Pacifico Energy Group, San Juan Capistrano, California, United States, 92675
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Office/HR Coordinator
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Pacifico Energy Group 2 weeks ago Be among the first 25 applicants Join to apply for the
Office/HR Coordinator
role at
Pacifico Energy Group About us:
Pacifico Energy is seeking a About us:
Pacifico Energy is seeking a
tech-savvy, proactive, and highly organized
Office / HR Coordinator to keep our headquarters running smoothly while partnering closely with the People team. You’ll be the welcoming face of our office, the engine behind daily operations, and a key player in recruiting, onboarding, benefits, culture, and compliance. Success in this role calls for a critical thinker with
excellent attention to detail , the poise to stay cool under pressure, and the agility to juggle multiple priorities in a fast-paced, dynamic environment. If you thrive on building relationships, managing schedules, and delivering service at a moment’s notice, we’d love to meet you.
What you get to do:
Front-of-House & Daily Office Operations
Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests. Own mail flow, conference-room calendars, and office-wide communications. Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care. Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized. Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.
Meetings, Events & Culture
Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V. Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.
Finance, Vendors & Compliance
Collect receipts and submit monthly expense reports through Expensify; ensure timely reimbursements. Book and coordinate domestic and international travel arrangements for employees. Serve as point of contact for vendors and service providers; track contracts and service levels. Assist with corporate entity registrations and other compliance filings.
Executive & People-Team Support
Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team. Keep SharePoint and Google Drive organized—manage folder structures, file permissions, and archives.
Recruiting & New-Hire Experience
Schedule on-site and virtual interviews, reserve rooms, and arrange candidate travel as needed. Send welcome emails, set up desks/equipment, initiate background checks, collect I-9s, and guide new hires through their first week.
HR Programs & Benefits Administration
Maintain employee data; support leave tracking and personnel-file compliance. Audit monthly medical, dental, vision, life, and ancillary benefit invoices; resolve discrepancies. Administer COBRA: send election notices, track payments, and coordinate with the third-party administrator. Drive open-enrollment logistics—info sessions, election collection, and follow-ups. Track annual compliance trainings and policy acknowledgments; compile completion metrics. Run pulse surveys, wellness initiatives, and recognition programs; report engagement insights. File first-report-of-injury forms, coordinate workers’-comp claims, and monitor safety-training records.
Other Duties
Tackle additional office or administrative tasks as they arise to keep Pacifico running efficiently. 2+ years in office coordination, people operations, or a similar administrative role. Tech-savvy: comfortable with Expensify, HRIS platforms, Google Workspace, SharePoint, and modern collaboration tools. Excellent attention to detail and a passion for process accuracy. Welcoming, service-oriented demeanor with outstanding interpersonal skills. Strong organizational and multitasking abilities; stays calm and adaptable under pressure. Proven critical-thinking and problem-solving skills in fast-moving environments. Superior written and verbal communication; able to represent Pacifico professionally at all levels. Discretion with confidential information and a genuine enthusiasm for enhancing the employee experience.
(If you meet most—but not all—of the criteria, we still encourage you to apply.) Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Administrative and Support Services Referrals increase your chances of interviewing at Pacifico Energy Group by 2x Sign in to set job alerts for “Human Resources Coordinator” roles.
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Office/HR Coordinator
role at
Pacifico Energy Group 2 weeks ago Be among the first 25 applicants Join to apply for the
Office/HR Coordinator
role at
Pacifico Energy Group About us:
Pacifico Energy is seeking a About us:
Pacifico Energy is seeking a
tech-savvy, proactive, and highly organized
Office / HR Coordinator to keep our headquarters running smoothly while partnering closely with the People team. You’ll be the welcoming face of our office, the engine behind daily operations, and a key player in recruiting, onboarding, benefits, culture, and compliance. Success in this role calls for a critical thinker with
excellent attention to detail , the poise to stay cool under pressure, and the agility to juggle multiple priorities in a fast-paced, dynamic environment. If you thrive on building relationships, managing schedules, and delivering service at a moment’s notice, we’d love to meet you.
What you get to do:
Front-of-House & Daily Office Operations
Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests. Own mail flow, conference-room calendars, and office-wide communications. Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care. Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized. Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.
Meetings, Events & Culture
Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V. Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.
Finance, Vendors & Compliance
Collect receipts and submit monthly expense reports through Expensify; ensure timely reimbursements. Book and coordinate domestic and international travel arrangements for employees. Serve as point of contact for vendors and service providers; track contracts and service levels. Assist with corporate entity registrations and other compliance filings.
Executive & People-Team Support
Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team. Keep SharePoint and Google Drive organized—manage folder structures, file permissions, and archives.
Recruiting & New-Hire Experience
Schedule on-site and virtual interviews, reserve rooms, and arrange candidate travel as needed. Send welcome emails, set up desks/equipment, initiate background checks, collect I-9s, and guide new hires through their first week.
HR Programs & Benefits Administration
Maintain employee data; support leave tracking and personnel-file compliance. Audit monthly medical, dental, vision, life, and ancillary benefit invoices; resolve discrepancies. Administer COBRA: send election notices, track payments, and coordinate with the third-party administrator. Drive open-enrollment logistics—info sessions, election collection, and follow-ups. Track annual compliance trainings and policy acknowledgments; compile completion metrics. Run pulse surveys, wellness initiatives, and recognition programs; report engagement insights. File first-report-of-injury forms, coordinate workers’-comp claims, and monitor safety-training records.
Other Duties
Tackle additional office or administrative tasks as they arise to keep Pacifico running efficiently. 2+ years in office coordination, people operations, or a similar administrative role. Tech-savvy: comfortable with Expensify, HRIS platforms, Google Workspace, SharePoint, and modern collaboration tools. Excellent attention to detail and a passion for process accuracy. Welcoming, service-oriented demeanor with outstanding interpersonal skills. Strong organizational and multitasking abilities; stays calm and adaptable under pressure. Proven critical-thinking and problem-solving skills in fast-moving environments. Superior written and verbal communication; able to represent Pacifico professionally at all levels. Discretion with confidential information and a genuine enthusiasm for enhancing the employee experience.
(If you meet most—but not all—of the criteria, we still encourage you to apply.) Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Administrative and Support Services Referrals increase your chances of interviewing at Pacifico Energy Group by 2x Sign in to set job alerts for “Human Resources Coordinator” roles.
Fountain Valley, CA $26.49-$37.88 1 week ago Irvine, CA $85,000.00-$95,000.00 2 weeks ago Irvine, CA $70,000.00-$75,000.00 1 week ago Huntington Beach, CA $30.00-$40.00 1 month ago Human Resources Coordinator - Waldorf Astoria Monarch Beach Resort and Club
Human Resources Generalist (Hybrid/In-Person)
Santa Ana, CA $68,640.00-$75,000.00 1 week ago Santa Ana, CA $72,800.00-$83,200.00 6 days ago Irvine, CA $75,000.00-$85,000.00 1 week ago Irvine, CA $65,000.00-$85,000.00 2 weeks ago San Clemente, CA $87.40-$88.30 2 weeks ago Irvine, CA $72,000.00-$86,000.00 1 month ago Irvine, CA $50,000.00-$60,000.00 2 weeks ago Santa Ana, CA $68,000.00-$85,000.00 2 weeks ago Irvine, CA $61,815.00-$82,796.00 6 days ago HR Coordinator-Human Resources-Fulltime-Days
HR Coordinator-Human Resources-Fulltime-Days
Santa Ana, CA $68,640.00-$85,000.00 2 days ago Human Resources Specialist (Compensation)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr