Pacificopower
About us:
Pacifico Energy Group is seeking a
tech-savvy, proactive, and highly organized
Office / HR Coordinator to keep our headquarters running smoothly while partnering closely with the People team. You’ll be the welcoming face of our office, the engine behind daily operations, and a key player in recruiting, onboarding, benefits, culture, and compliance. Success in this role calls for a critical thinker with
excellent attention to detail
, the poise to stay cool under pressure, and the agility to juggle multiple priorities in a fast-paced, dynamic environment. If you thrive on building relationships, managing schedules, and delivering service at a moment’s notice, we’d love to meet you. What you get to do: Front-of-House & Daily Office Operations Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests.
Own mail flow, conference-room calendars, and office-wide communications.
Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care.
Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized.
Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.
Meetings, Events & Culture Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V.
Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.
Finance, Vendors & Compliance Collect receipts and submit monthly expense reports through Expensify; ensure timely reimbursements.
Book and coordinate domestic and international travel arrangements for employees.
Serve as point of contact for vendors and service providers; track contracts and service levels.
Assist with corporate entity registrations and other compliance filings.
Executive & People-Team Support Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team.
Keep SharePoint and Google Drive organized—manage folder structures, file permissions, and archives.
Recruiting & New-Hire Experience Schedule on-site and virtual interviews, reserve rooms, and arrange candidate travel as needed.
Send welcome emails, set up desks/equipment, initiate background checks, collect I-9s, and guide new hires through their first week.
HR
Programs & Benefits Administration Maintain employee data; support leave tracking and personnel-file compliance.
Audit monthly medical, dental, vision, life, and ancillary benefit invoices; resolve discrepancies.
Administer COBRA: send election notices, track payments, and coordinate with the third-party administrator.
Drive open-enrollment logistics—info sessions, election collection, and follow-ups.
Track annual compliance trainings and policy acknowledgments; compile completion metrics.
Run pulse surveys, wellness initiatives, and recognition programs; report engagement insights.
File first-report-of-injury forms, coordinate workers’-comp claims, and monitor safety-training records.
Other Duties Tackle additional office or administrative tasks as they arise to keep Pacifico running efficiently.
2+ years
in office coordination, people operations, or a similar administrative role.
Tech-savvy
: comfortable with Expensify, HRIS platforms, Google Workspace, SharePoint, and modern collaboration tools.
Excellent attention to detail
and a passion for process accuracy.
Welcoming, service-oriented demeanor
with outstanding interpersonal skills.
Strong organizational and multitasking abilities; stays calm and adaptable under pressure.
Proven critical-thinking and problem-solving skills in fast-moving environments.
Superior written and verbal communication; able to represent Pacifico professionally at all levels.
Discretion with confidential information and a genuine enthusiasm for enhancing the employee experience.
(If you meet most—but not all—of the criteria, we still encourage you to apply.)
#J-18808-Ljbffr
tech-savvy, proactive, and highly organized
Office / HR Coordinator to keep our headquarters running smoothly while partnering closely with the People team. You’ll be the welcoming face of our office, the engine behind daily operations, and a key player in recruiting, onboarding, benefits, culture, and compliance. Success in this role calls for a critical thinker with
excellent attention to detail
, the poise to stay cool under pressure, and the agility to juggle multiple priorities in a fast-paced, dynamic environment. If you thrive on building relationships, managing schedules, and delivering service at a moment’s notice, we’d love to meet you. What you get to do: Front-of-House & Daily Office Operations Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests.
Own mail flow, conference-room calendars, and office-wide communications.
Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care.
Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized.
Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.
Meetings, Events & Culture Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V.
Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.
Finance, Vendors & Compliance Collect receipts and submit monthly expense reports through Expensify; ensure timely reimbursements.
Book and coordinate domestic and international travel arrangements for employees.
Serve as point of contact for vendors and service providers; track contracts and service levels.
Assist with corporate entity registrations and other compliance filings.
Executive & People-Team Support Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team.
Keep SharePoint and Google Drive organized—manage folder structures, file permissions, and archives.
Recruiting & New-Hire Experience Schedule on-site and virtual interviews, reserve rooms, and arrange candidate travel as needed.
Send welcome emails, set up desks/equipment, initiate background checks, collect I-9s, and guide new hires through their first week.
HR
Programs & Benefits Administration Maintain employee data; support leave tracking and personnel-file compliance.
Audit monthly medical, dental, vision, life, and ancillary benefit invoices; resolve discrepancies.
Administer COBRA: send election notices, track payments, and coordinate with the third-party administrator.
Drive open-enrollment logistics—info sessions, election collection, and follow-ups.
Track annual compliance trainings and policy acknowledgments; compile completion metrics.
Run pulse surveys, wellness initiatives, and recognition programs; report engagement insights.
File first-report-of-injury forms, coordinate workers’-comp claims, and monitor safety-training records.
Other Duties Tackle additional office or administrative tasks as they arise to keep Pacifico running efficiently.
2+ years
in office coordination, people operations, or a similar administrative role.
Tech-savvy
: comfortable with Expensify, HRIS platforms, Google Workspace, SharePoint, and modern collaboration tools.
Excellent attention to detail
and a passion for process accuracy.
Welcoming, service-oriented demeanor
with outstanding interpersonal skills.
Strong organizational and multitasking abilities; stays calm and adaptable under pressure.
Proven critical-thinking and problem-solving skills in fast-moving environments.
Superior written and verbal communication; able to represent Pacifico professionally at all levels.
Discretion with confidential information and a genuine enthusiasm for enhancing the employee experience.
(If you meet most—but not all—of the criteria, we still encourage you to apply.)
#J-18808-Ljbffr