StevenDouglas
Executive Assistant - Single Family Office
Executive Assistant - Single Family Office
Get AI-powered advice on this job and more exclusive features. Direct message the job poster from StevenDouglas We are working exclusively with a longstanding multi-generational family office responsible for safeguarding the interests of the family and managing a global portfolio of investments across asset classes. Summary: The Executive Assistant will provide administrative support to executives at a single-family office. He/she will play a key role supporting executives and family members with a multitude of needs. The ideal candidate will be a self-starter that will get to understand well the executives/family needs and acts proactively to fulfill them. Roles and Responsibilities: Administration: Manage information flow in a timely and accurate manner Organize and prepare meetings, including site logistics Coordinate travel arrangements, working closely with assistants in other countries Be the point of contact for visitors (Family members, vendors etc) Supervision and coordination of all tasks related to the family office Organize and maintain digital archives Serve as a back-up to other Assistants as needed Support the management of family assets (residences, vehicles, etc) Lend support with various ad-hoc requests Oversee investments, preparing capital calls remittances and tracking distributions Manage vendors and bill payments Oversee bank accounts Monthly reconciliation and recording of financial transactions Liase with brokers for placement of insurance Comfortable working independently and in a team environment Comfortable with interacting with executives and knowing when to escalate matters Strong attention to detail Ability to be flexible and provide assistance when needed in other areas or tasks Strong communication skills in English and Spanish Professional Requirements: Bachelor’s Degree in business administration or related field preferred Minimum of 5 years of work experience Strong computer skills, including proficiency with Microsoft Office suite. Advanced Outlook calendar abilities; accounting software a plus Fluency in English and Spanish Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative and Project Management Industries Individual and Family Services and Investment Management Referrals increase your chances of interviewing at StevenDouglas by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Executive Assistant jobs in
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Executive Assistant - Single Family Office
Get AI-powered advice on this job and more exclusive features. Direct message the job poster from StevenDouglas We are working exclusively with a longstanding multi-generational family office responsible for safeguarding the interests of the family and managing a global portfolio of investments across asset classes. Summary: The Executive Assistant will provide administrative support to executives at a single-family office. He/she will play a key role supporting executives and family members with a multitude of needs. The ideal candidate will be a self-starter that will get to understand well the executives/family needs and acts proactively to fulfill them. Roles and Responsibilities: Administration: Manage information flow in a timely and accurate manner Organize and prepare meetings, including site logistics Coordinate travel arrangements, working closely with assistants in other countries Be the point of contact for visitors (Family members, vendors etc) Supervision and coordination of all tasks related to the family office Organize and maintain digital archives Serve as a back-up to other Assistants as needed Support the management of family assets (residences, vehicles, etc) Lend support with various ad-hoc requests Oversee investments, preparing capital calls remittances and tracking distributions Manage vendors and bill payments Oversee bank accounts Monthly reconciliation and recording of financial transactions Liase with brokers for placement of insurance Comfortable working independently and in a team environment Comfortable with interacting with executives and knowing when to escalate matters Strong attention to detail Ability to be flexible and provide assistance when needed in other areas or tasks Strong communication skills in English and Spanish Professional Requirements: Bachelor’s Degree in business administration or related field preferred Minimum of 5 years of work experience Strong computer skills, including proficiency with Microsoft Office suite. Advanced Outlook calendar abilities; accounting software a plus Fluency in English and Spanish Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative and Project Management Industries Individual and Family Services and Investment Management Referrals increase your chances of interviewing at StevenDouglas by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Executive Assistant jobs in
Miami, FL . Miami, FL $70,000.00-$90,000.00 5 days ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
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Experienced Executive Assistants - Flexible and Rewarding Career Path
Front Office Manager - Soho Beach House Miami
Agent's Executive Assistant - State Farm Agent Team Member
Executive Assistant to President of Solar
Assistant Front Office Manager (Full-Time) l InterContinental Miami Downtown
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr