The Stellarix Group - a MassMutual Firm
Agency Front Desk Assistant and Bookkeeping Support
The Stellarix Group - a MassMutual Firm, Denver, Colorado, United States, 80222
Job Description
Job Description
Job Title:
Front Desk Administrative Assistant & Bookkeeping Support
Company:
The Stellarix Group Location:
Denver, CO (In-Office) Employment Type:
Full-Time (40 hours/week) Compensation:
$50,000-60,000 annual base salary Classification: W-2, Non-Exempt Position Summary The Stellarix Group is seeking a reliable and detail-oriented Front Desk Administrative Assistant & Bookkeeping Support professional to manage front office operations while assisting with bookkeeping data entry. This role is integral to the daily flow of the firm, combining client-facing responsibilities with accurate financial data input. The ideal candidate is professional, organized, and comfortable learning firm systems while positively supporting leadership behind the scenes. Key Responsibilities Front Desk & Office Coordination Start the office morning routine, including preparing coffee and setting up the workspace Execute end-of-day responsibilities, including UPS shipment processing Answer and transfer incoming phone calls using company phone and software systems Use company software to log and document client communications Learn and manage the conference room booking system Receive, sort, and distribute all daily mail and packages Monitor and route incoming securities-related correspondence Submit building maintenance requests and request conference rooms in adjacent towers as needed Order office supplies and maintain inventory levels Greet clients, vendors, and guests professionally and ensure adherence to security protocols Provide general administrative support to the General Agent Assist with additional unlisted office duties as needed Order business cards with advisors as approved by compliance
Administrative Support Enter financial data accurately into accounting systems, trained by the Director of
Operations/Bookkeeping Support documentation tracking and filing for financial transactions Assist with invoice coding, check processing, and receipt entry Ensure timely and organized entry of accounts payable and accounts receivable items Use Sage X3 software for all bookkeeping entry tasks Follow firm protocols for accuracy, confidentiality, and data integrity New Business Coordination and Communication as needed Qualifications Bachelors Degree Minimum 2 years of administrative or bookkeeping-related experience, verified Must have Sage X3 bookkeeping data entry experience, verified Proficient in Microsoft Office Suite (especially Excel, Outlook, and Word) High attention to detail, data accuracy, and confidentiality Excellent written and verbal communication skills Strong organizational and multitasking abilities Comfortable learning and using internal software platforms Professional appearance and reliable transportation required This is a smoke-free work environment Full-time, in-office presence required (40 hours/week) Candidates must be prepared to provide a writing sample during the interview process References will be contacted, and bookkeeping experience will be verified prior to offer Our Website
Job Description
Job Title:
Front Desk Administrative Assistant & Bookkeeping Support
Company:
The Stellarix Group Location:
Denver, CO (In-Office) Employment Type:
Full-Time (40 hours/week) Compensation:
$50,000-60,000 annual base salary Classification: W-2, Non-Exempt Position Summary The Stellarix Group is seeking a reliable and detail-oriented Front Desk Administrative Assistant & Bookkeeping Support professional to manage front office operations while assisting with bookkeeping data entry. This role is integral to the daily flow of the firm, combining client-facing responsibilities with accurate financial data input. The ideal candidate is professional, organized, and comfortable learning firm systems while positively supporting leadership behind the scenes. Key Responsibilities Front Desk & Office Coordination Start the office morning routine, including preparing coffee and setting up the workspace Execute end-of-day responsibilities, including UPS shipment processing Answer and transfer incoming phone calls using company phone and software systems Use company software to log and document client communications Learn and manage the conference room booking system Receive, sort, and distribute all daily mail and packages Monitor and route incoming securities-related correspondence Submit building maintenance requests and request conference rooms in adjacent towers as needed Order office supplies and maintain inventory levels Greet clients, vendors, and guests professionally and ensure adherence to security protocols Provide general administrative support to the General Agent Assist with additional unlisted office duties as needed Order business cards with advisors as approved by compliance
Administrative Support Enter financial data accurately into accounting systems, trained by the Director of
Operations/Bookkeeping Support documentation tracking and filing for financial transactions Assist with invoice coding, check processing, and receipt entry Ensure timely and organized entry of accounts payable and accounts receivable items Use Sage X3 software for all bookkeeping entry tasks Follow firm protocols for accuracy, confidentiality, and data integrity New Business Coordination and Communication as needed Qualifications Bachelors Degree Minimum 2 years of administrative or bookkeeping-related experience, verified Must have Sage X3 bookkeeping data entry experience, verified Proficient in Microsoft Office Suite (especially Excel, Outlook, and Word) High attention to detail, data accuracy, and confidentiality Excellent written and verbal communication skills Strong organizational and multitasking abilities Comfortable learning and using internal software platforms Professional appearance and reliable transportation required This is a smoke-free work environment Full-time, in-office presence required (40 hours/week) Candidates must be prepared to provide a writing sample during the interview process References will be contacted, and bookkeeping experience will be verified prior to offer Our Website