KSI
Job Description
Job Description Salary: $16 - $20/Hour, Depending on Experience Bookkeeping & Office Assistant Location:Marion, Iowa Job Type:In-Office
Our client is a boutique tax and bookkeeping firm located in Marion, Iowa, that takes pride in delivering personal, professional, and timely service to their clients. They're seeking a reliable, detail-oriented, and service-minded Bookkeeping & Office Assistantto support both the day-to-day operations of their office and the experience of their clients. This is a great opportunity for someone who enjoys variety, thrives in a fast-paced environment, and is eager to contribute to the success of a small, collaborative team.
Position Overview This role combines front-desk reception, administrative coordination, and support for key business processes including payroll entry, bookkeeping data, and CRM/marketing tasks. Youll be the face of the officewelcoming clients, answering phones, and coordinating appointmentswhile also supporting the owners with non-revenue tasks that help keep the business running smoothly behind the scenes.
They're looking for someone dependable, personable, and proactivesomeone who isnt afraid to jump in and take initiative.
Key Responsibilities Client & Office Support Greet clients warmly and professionally, in person and by phone
Manage a multi-line phone system and online client platforms
Scheduleappointments
and manage calendars for tax professionals
Monitor email communications and respond or escalate as needed
Scan, file, and organize client documents securely
Handle incoming/outgoing mail and postage
Maintain a clean, welcoming front office environment
Perform light office cleaning as needed
Operational & Administrative Support Coordinate and submit payroll hoursfor multiple clients. Verify accuracy and communicate with employers.
Assist with dataentry for bookkeeping and tax preparation processes
Support updatesto CRM and marketing platforms
Assist business owners with non-revenue-generating activities (e.g., internal communications, vendor coordination, documentation, and scheduling)
Help maintain and improve internal office procedures for efficiency
What Were Looking For Strong customer service and communication skills Professional, polished, and approachable demeanor Comfortable using technology (Microsoft Office, web-based platforms) Highly organized and detail-oriented Self-motivated and dependable; able to work independently Prior administrative or
bookkeepingexperience Accounting background a plus, but not required Discretion and confidentiality are a must
Schedule & Hours Non-Tax Season (May December):
MondayThursday, 8:30 AM 4:00PM, Friday 8:30-2:00 PM(full-time, consistent schedule) Slight flexibility available for school hours or appointments, as long as consistency is maintained
Tax Season (January April): MondayFriday, 8:30 AM 4:30PM (primary shift) Additional Responsibility:
Help cover and/or oversee a part-time, seasonalFront Desk Support Assistantwho will provideafter-hours coverage:
Monday Thursday, 4:30 PM 7:00 PM Friday, 4:30 PM 6:00 PM Saturday, 8:30 AM 2:00 PM
Ensure continuity of service and communication between day and evening coverage
Support coordination of front desk tasks and workflows during peak client times Occasional Saturday coverage 8:30 AM-2:00 PM
Compensation & Perks Hourly wage based on experience and initiative Bonus potential at the end of tax season Flexibility around school hours or other part-time employment (off-season) Training and development for bookkeeping and payroll support Opportunity to grow with a stable, locally owned firm 401k Potential Training and development for tax preparation Opportunity for Company Ownership
KSIs Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.
Job Description Salary: $16 - $20/Hour, Depending on Experience Bookkeeping & Office Assistant Location:Marion, Iowa Job Type:In-Office
Our client is a boutique tax and bookkeeping firm located in Marion, Iowa, that takes pride in delivering personal, professional, and timely service to their clients. They're seeking a reliable, detail-oriented, and service-minded Bookkeeping & Office Assistantto support both the day-to-day operations of their office and the experience of their clients. This is a great opportunity for someone who enjoys variety, thrives in a fast-paced environment, and is eager to contribute to the success of a small, collaborative team.
Position Overview This role combines front-desk reception, administrative coordination, and support for key business processes including payroll entry, bookkeeping data, and CRM/marketing tasks. Youll be the face of the officewelcoming clients, answering phones, and coordinating appointmentswhile also supporting the owners with non-revenue tasks that help keep the business running smoothly behind the scenes.
They're looking for someone dependable, personable, and proactivesomeone who isnt afraid to jump in and take initiative.
Key Responsibilities Client & Office Support Greet clients warmly and professionally, in person and by phone
Manage a multi-line phone system and online client platforms
Scheduleappointments
and manage calendars for tax professionals
Monitor email communications and respond or escalate as needed
Scan, file, and organize client documents securely
Handle incoming/outgoing mail and postage
Maintain a clean, welcoming front office environment
Perform light office cleaning as needed
Operational & Administrative Support Coordinate and submit payroll hoursfor multiple clients. Verify accuracy and communicate with employers.
Assist with dataentry for bookkeeping and tax preparation processes
Support updatesto CRM and marketing platforms
Assist business owners with non-revenue-generating activities (e.g., internal communications, vendor coordination, documentation, and scheduling)
Help maintain and improve internal office procedures for efficiency
What Were Looking For Strong customer service and communication skills Professional, polished, and approachable demeanor Comfortable using technology (Microsoft Office, web-based platforms) Highly organized and detail-oriented Self-motivated and dependable; able to work independently Prior administrative or
bookkeepingexperience Accounting background a plus, but not required Discretion and confidentiality are a must
Schedule & Hours Non-Tax Season (May December):
MondayThursday, 8:30 AM 4:00PM, Friday 8:30-2:00 PM(full-time, consistent schedule) Slight flexibility available for school hours or appointments, as long as consistency is maintained
Tax Season (January April): MondayFriday, 8:30 AM 4:30PM (primary shift) Additional Responsibility:
Help cover and/or oversee a part-time, seasonalFront Desk Support Assistantwho will provideafter-hours coverage:
Monday Thursday, 4:30 PM 7:00 PM Friday, 4:30 PM 6:00 PM Saturday, 8:30 AM 2:00 PM
Ensure continuity of service and communication between day and evening coverage
Support coordination of front desk tasks and workflows during peak client times Occasional Saturday coverage 8:30 AM-2:00 PM
Compensation & Perks Hourly wage based on experience and initiative Bonus potential at the end of tax season Flexibility around school hours or other part-time employment (off-season) Training and development for bookkeeping and payroll support Opportunity to grow with a stable, locally owned firm 401k Potential Training and development for tax preparation Opportunity for Company Ownership
KSIs Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.