Aston Carter
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Accounts Payable Specialist
role at
Aston Carter .
Job Description This role involves managing the accounts receivable process, which includes collecting mail, collaborating with project managers for necessary information, creating and maintaining intricate spreadsheets, generating job numbers, and tracking billing. You will also be responsible for reaching out to clients and mailing bills. As an Accounts Receivable Analyst, you will enter approved customer invoices into Foundation Software and upload them to customer portals, manage AR aging, follow up on outstanding invoices, and support collections. Additionally, you will reconcile accounts receivable transactions and assist with month‑end closing tasks.
If interested, send your most up‑to‑date resume to
dnatoli@astoncarter.com
and provide your availability for a 10‑minute phone call.
Responsibilities
Invoice Processing:
Review, verify, and process invoices accurately and timely.
Match invoices with purchase orders and receipts.
Ensure correct coding of invoices to appropriate accounts and cost centers.
Payment Processing:
Prepare and process check runs, ACH, wire transfers, and other payment methods.
Reconcile payments with vendor statements and resolve discrepancies.
Maintain payment schedules to ensure timely vendor payments.
Reconciliation & Reporting:
Reconcile AP ledger accounts and vendor statements.
Assist in month‑end and year‑end closing activities.
Generate AP aging reports and other financial reports as required.
Vendor & Internal Communication:
Maintain positive relationships with vendors and respond to inquiries in a timely manner.
Work with internal departments to resolve invoice discrepancies and approval issues.
Ensure compliance with company policies and procedures.
Compliance & Documentation:
Ensure proper documentation and filing of invoices, payments, and other AP records.
Assist in audits by providing necessary documentation and support.
Stay updated on tax regulations, including W‑9 and 1099 reporting requirements.
Process Improvement:
Identify and implement improvements in the accounts payable process.
Assist in automating AP functions where applicable.
Ensure adherence to best practices in financial processes.
Essential Skills
Experience: 5+ years in accounts payable or a related accounting role.
Software Proficiency: Experience with ERP systems (e.g., Foundations) and Microsoft Excel.
Skills: Strong attention to detail, problem‑solving abilities, and excellent communication skills.
Knowledge: Understanding of accounting principles, GAAP, and tax compliance related to AP.
Work Environment This is a 100% in‑office position within a team consisting of one AR person and four AP individuals. The work environment may involve interactions with blue‑collar individuals who are straightforward in their communication. This position starts as a contract‑to‑hire role, and upon permanent hire, offers benefits such as a competitive salary, health, dental, and vision insurance, retirement plan options, and paid time off and holidays.
Job Type & Location Contract to Hire position based out of Saddle Bridge, NJ.
Pay and Benefits Pay range: $60.00 – $80.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, vacation, or sick leave)
Equal Opportunity Employer The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please contact
astoncarteraccommodation@astoncarter.com
for other accommodation options.
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Accounts Payable Specialist
role at
Aston Carter .
Job Description This role involves managing the accounts receivable process, which includes collecting mail, collaborating with project managers for necessary information, creating and maintaining intricate spreadsheets, generating job numbers, and tracking billing. You will also be responsible for reaching out to clients and mailing bills. As an Accounts Receivable Analyst, you will enter approved customer invoices into Foundation Software and upload them to customer portals, manage AR aging, follow up on outstanding invoices, and support collections. Additionally, you will reconcile accounts receivable transactions and assist with month‑end closing tasks.
If interested, send your most up‑to‑date resume to
dnatoli@astoncarter.com
and provide your availability for a 10‑minute phone call.
Responsibilities
Invoice Processing:
Review, verify, and process invoices accurately and timely.
Match invoices with purchase orders and receipts.
Ensure correct coding of invoices to appropriate accounts and cost centers.
Payment Processing:
Prepare and process check runs, ACH, wire transfers, and other payment methods.
Reconcile payments with vendor statements and resolve discrepancies.
Maintain payment schedules to ensure timely vendor payments.
Reconciliation & Reporting:
Reconcile AP ledger accounts and vendor statements.
Assist in month‑end and year‑end closing activities.
Generate AP aging reports and other financial reports as required.
Vendor & Internal Communication:
Maintain positive relationships with vendors and respond to inquiries in a timely manner.
Work with internal departments to resolve invoice discrepancies and approval issues.
Ensure compliance with company policies and procedures.
Compliance & Documentation:
Ensure proper documentation and filing of invoices, payments, and other AP records.
Assist in audits by providing necessary documentation and support.
Stay updated on tax regulations, including W‑9 and 1099 reporting requirements.
Process Improvement:
Identify and implement improvements in the accounts payable process.
Assist in automating AP functions where applicable.
Ensure adherence to best practices in financial processes.
Essential Skills
Experience: 5+ years in accounts payable or a related accounting role.
Software Proficiency: Experience with ERP systems (e.g., Foundations) and Microsoft Excel.
Skills: Strong attention to detail, problem‑solving abilities, and excellent communication skills.
Knowledge: Understanding of accounting principles, GAAP, and tax compliance related to AP.
Work Environment This is a 100% in‑office position within a team consisting of one AR person and four AP individuals. The work environment may involve interactions with blue‑collar individuals who are straightforward in their communication. This position starts as a contract‑to‑hire role, and upon permanent hire, offers benefits such as a competitive salary, health, dental, and vision insurance, retirement plan options, and paid time off and holidays.
Job Type & Location Contract to Hire position based out of Saddle Bridge, NJ.
Pay and Benefits Pay range: $60.00 – $80.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, vacation, or sick leave)
Equal Opportunity Employer The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please contact
astoncarteraccommodation@astoncarter.com
for other accommodation options.
#J-18808-Ljbffr