NextSense, Inc
We’re looking for a sharp, organized, and proactive
Executive Assistant / Office Manager
to support our leadership team and keep our operations running smoothly. This is a great role for someone early in their career who wants
ownership, visibility, and a front-row seat to how a company is built and run.
Employment type: Full-time
Seniority level: Entry level
Job function: Administrative
Industry: Wellness and Fitness Services
Location: Mountain View, CA
Salary: $94,000.00 - $154,000.00
Executive Assistant / Office Manager Responsibilities
Manage the CEO’s calendar: schedule meetings, prioritize time, and help protect focus blocks
Coordinate travel (flights, hotels, itineraries) and prepare detailed trip briefs
Prepare agendas, take notes, and track action items for key meetings
Draft and edit emails, documents, and presentations on behalf of leadership
Help with special projects and research tasks as needed
Be the point person for day‑to‑day office operations (supplies, vendors, visitors, mail, etc.)
Coordinate team events, offsites, and all‑hands meetings
Own onboarding logistics for new hires (desk setup, access, swag, etc.)
Keep our workspace organized, functional, and welcoming
Support basic finance/admin/hr tasks (expense reports, invoices, reimbursements)
Responsible for packaging, shipping and office logistics
Qualifications and Experience
Have a
Bachelor’s degree
(any discipline; we care more about how you think and work)
Bring
2–3 years of experience
in an EA, office manager, operations, or similar role
Are highly organized, detail‑obsessed, and reliable — people don’t need to chase you
Communicate clearly and professionally, both in writing and in person
Are comfortable juggling multiple priorities and changing plans quickly
Are tech‑savvy (Google Workspace, Slack, basic spreadsheets; bonus for tools like Notion, Asana, etc.)
Have good judgment and know how to handle sensitive information with discretion
Enjoy being the person who 'makes things work' and takes pride in doing it well
Success in this role
The CEO's time and attention are focused on the highest‑leverage work
The office looks & feels calm, efficient, and well‑run—even when things are moving fast
People trust you as a go‑to person for getting things done
You anticipate needs rather than just react to requests
Why this role is exciting
High exposure:
You’ll work directly with the CEO and see how decisions are made
Real ownership:
You’ll fully own key processes, not just follow checklists
Growth potential:
As we grow, there’s room to expand into operations, people, or chief‑of‑staff–type work
#J-18808-Ljbffr
Executive Assistant / Office Manager
to support our leadership team and keep our operations running smoothly. This is a great role for someone early in their career who wants
ownership, visibility, and a front-row seat to how a company is built and run.
Employment type: Full-time
Seniority level: Entry level
Job function: Administrative
Industry: Wellness and Fitness Services
Location: Mountain View, CA
Salary: $94,000.00 - $154,000.00
Executive Assistant / Office Manager Responsibilities
Manage the CEO’s calendar: schedule meetings, prioritize time, and help protect focus blocks
Coordinate travel (flights, hotels, itineraries) and prepare detailed trip briefs
Prepare agendas, take notes, and track action items for key meetings
Draft and edit emails, documents, and presentations on behalf of leadership
Help with special projects and research tasks as needed
Be the point person for day‑to‑day office operations (supplies, vendors, visitors, mail, etc.)
Coordinate team events, offsites, and all‑hands meetings
Own onboarding logistics for new hires (desk setup, access, swag, etc.)
Keep our workspace organized, functional, and welcoming
Support basic finance/admin/hr tasks (expense reports, invoices, reimbursements)
Responsible for packaging, shipping and office logistics
Qualifications and Experience
Have a
Bachelor’s degree
(any discipline; we care more about how you think and work)
Bring
2–3 years of experience
in an EA, office manager, operations, or similar role
Are highly organized, detail‑obsessed, and reliable — people don’t need to chase you
Communicate clearly and professionally, both in writing and in person
Are comfortable juggling multiple priorities and changing plans quickly
Are tech‑savvy (Google Workspace, Slack, basic spreadsheets; bonus for tools like Notion, Asana, etc.)
Have good judgment and know how to handle sensitive information with discretion
Enjoy being the person who 'makes things work' and takes pride in doing it well
Success in this role
The CEO's time and attention are focused on the highest‑leverage work
The office looks & feels calm, efficient, and well‑run—even when things are moving fast
People trust you as a go‑to person for getting things done
You anticipate needs rather than just react to requests
Why this role is exciting
High exposure:
You’ll work directly with the CEO and see how decisions are made
Real ownership:
You’ll fully own key processes, not just follow checklists
Growth potential:
As we grow, there’s room to expand into operations, people, or chief‑of‑staff–type work
#J-18808-Ljbffr