Executive Assistant Office Manager Job at NextSense, Inc in Mountain View

We’re looking for a sharp, organized, and proactive Executive Assistant / Office Manager to support our leadership team and keep our operations running smoothly. This is a great role for someone early in their career who wants ownership, visibility, and a front-row seat to how a company is built and run. Employment type: Full-time Seniority level: Entry level Job function: Administrative Industry: Wellness and Fitness Services Location: Mountain View, CA Salary: $94,000.00 - $154,000.00 Executive Assistant / Office Manager Responsibilities Manage the CEO’s calendar: schedule meetings, prioritize time, and help protect focus blocks Coordinate travel (flights, hotels, itineraries) and prepare detailed trip briefs Prepare agendas, take notes, and track action items for key meetings Draft and edit emails, documents, and presentations on behalf of leadership Help with special projects and research tasks as needed Be the point person for day‑to‑day office operations (supplies, vendors, visitors, mail, etc.) Coordinate team events, offsites, and all‑hands meetings Own onboarding logistics for new hires (desk setup, access, swag, etc.) Keep our workspace organized, functional, and welcoming Support basic finance/admin/hr tasks (expense reports, invoices, reimbursements) Responsible for packaging, shipping and office logistics Qualifications and Experience Have a Bachelor’s degree (any discipline; we care more about how you think and work) Bring 2–3 years of experience in an EA, office manager, operations, or similar role Are highly organized, detail‑obsessed, and reliable — people don’t need to chase you Communicate clearly and professionally, both in writing and in person Are comfortable juggling multiple priorities and changing plans quickly Are tech‑savvy (Google Workspace, Slack, basic spreadsheets; bonus for tools like Notion, Asana, etc.) Have good judgment and know how to handle sensitive information with discretion Enjoy being the person who 'makes things work' and takes pride in doing it well Success in this role The CEO's time and attention are focused on the highest‑leverage work The office looks & feels calm, efficient, and well‑run—even when things are moving fast People trust you as a go‑to person for getting things done You anticipate needs rather than just react to requests Why this role is exciting High exposure: You’ll work directly with the CEO and see how decisions are made Real ownership: You’ll fully own key processes, not just follow checklists Growth potential: As we grow, there’s room to expand into operations, people, or chief‑of‑staff–type work #J-18808-Ljbffr