Beacon Hill
Base pay range
$35.00/hr - $42.00/hr
Beacon Hill is hiring! We have partnered with a growing financial services firm in downtown Chicago in hiring a contract Executive Assistant to start immediately. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a trusted partner, ensuring smooth day‑to‑day operations and supporting strategic initiatives.
Key Responsibilities
Manage complex calendars, schedule meetings, and coordinate travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential information with discretion.
Organize internal and external meetings, including logistics, agendas, and materials.
Assist with planning and execution of company events and client engagements.
Serve as the primary point of contact between executives and internal/external stakeholders.
Screen and prioritize emails, calls, and requests for attention.
Support special projects and initiatives as directed by executives.
Conduct research and compile data for decision‑making.
Process expense reports and maintain accurate records.
Ensure compliance with company policies and procedures.
Qualifications
Bachelor's degree preferred or equivalent experience.
3+ years of experience as an Executive Assistant or similar role, preferably in financial services.
Strong organizational and time‑management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and familiarity with financial industry tools.
Ability to work independently and handle sensitive information.
Core Competencies
Professionalism and discretion.
Attention to detail and accuracy.
Adaptability and problem‑solving skills.
Strong interpersonal and relationship‑building skills.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
Seniority level Mid‑Senior level
Employment type Contract
Job function Administrative
Referrals increase your chances of interviewing at Beacon Hill by 2x
#J-18808-Ljbffr
Beacon Hill is hiring! We have partnered with a growing financial services firm in downtown Chicago in hiring a contract Executive Assistant to start immediately. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a trusted partner, ensuring smooth day‑to‑day operations and supporting strategic initiatives.
Key Responsibilities
Manage complex calendars, schedule meetings, and coordinate travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential information with discretion.
Organize internal and external meetings, including logistics, agendas, and materials.
Assist with planning and execution of company events and client engagements.
Serve as the primary point of contact between executives and internal/external stakeholders.
Screen and prioritize emails, calls, and requests for attention.
Support special projects and initiatives as directed by executives.
Conduct research and compile data for decision‑making.
Process expense reports and maintain accurate records.
Ensure compliance with company policies and procedures.
Qualifications
Bachelor's degree preferred or equivalent experience.
3+ years of experience as an Executive Assistant or similar role, preferably in financial services.
Strong organizational and time‑management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and familiarity with financial industry tools.
Ability to work independently and handle sensitive information.
Core Competencies
Professionalism and discretion.
Attention to detail and accuracy.
Adaptability and problem‑solving skills.
Strong interpersonal and relationship‑building skills.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
Seniority level Mid‑Senior level
Employment type Contract
Job function Administrative
Referrals increase your chances of interviewing at Beacon Hill by 2x
#J-18808-Ljbffr