Direct Hire Legal Executive Administrative Assistant Job at LHH US in Grand Rapi

LHH Recruitment Solutions is anticipating that our clients will be reaching out to us looking for Direct Hire Executive Administrative Assistants with who possess a legal background. With those anticipated needs in mind, we are proactively recruiting to see who in the market would consider making a move. If you are interested, we would like to hear from you. Qualified candidates will have the following experience and qualifications:

Responsibilities:

1. Heavy scheduling (including experience with international reservations)
2. Maintenance of attorney calendar(s)
3. Contract management
4. Correspondence
5. Email database and document management
6. Prepare attorney(s) for scheduled calls/meetings
7. Conduct conflict searches
8. Opening of new matters, including litigation matters
9. Follow-up with in-house attorneys on various matters for updates and/or assignments
10. Remind attorney(s) of all deadlines; ensure that deadlines are met, or extensions are received
11. Organize client conferences
12. Back-up to other EA's
    
    Qualifications:
    
    Experience as an EA within a legal practice. (Law firm experience or in house legal department experience will suffice.)
    
    Proficiency in Microsoft Office Suite, primarily Word, Excel, Kofax (Adobe), DocuSign and Zoom
    
    Calendar and inbox management proficiency required
    
    Highly organized, able to multi-task and prioritize tasks in a fast-paced environment and complete tasks in a timely manner with great efficiency and accuracy
    
    Self-motivated team player who is able to work as part of a team but also takes the initiative to work independently
    
    Ability to compose, edit and proofread legal documents, correspondence, and reports
    
    Ability to coordinate and manage routine administrative work, such as scheduling meetings,
    
    Polished, professional and ability to communicate clearly, calmly, and concisely

Pay Details: $60,000.00 to $80,000.00 per year

Search managed by: Nicholas Romley

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.