Litigation Secretary (Newport Beach, CA) Job at LHH US in Newport Beach

LHH is partnering with a highly respected law firm in Newport Beach to hire a Probate Litigation Assistant. You'll provide comprehensive administrative and litigation support on probate litigation, trust & estate disputes, and general civil matters. This is an in-person role supporting a fast-paced team where accuracy, organization, and a strong work ethic are essential.

Key Responsibilities:

• Support the Litigation Department with end-to-end case management for civil and probate litigation matters.
• Draft, format, and proofread pleadings, motions, affidavits, petitions, complaints, and legal memoranda with high accuracy.
• E-file (and paper-file when required) documents in state and federal courts; ensure proper formatting and compliance.
• Identify items for docketing; track court and case deadlines using firm systems; own calendar management for assigned matters.
• Review, organize, and summarize case materials, mail, and related documents; prepare matrices, charts, and spreadsheets.
• Assist with arbitration, mediation, and trial preparation (binders, exhibit lists, logistics).
• Maintain accurate billable time records and process routine administrative tasks (attorney calendars, expense reports).
• Learn and utilize the firm's document management tools (Microsoft Office Suite and NetDocs) effectively.

Qualifications:

• Undergraduate degree and/or ABA-approved paralegal certificate preferred.
• Minimum 5 years of probate litigation experience required.
• Strong working knowledge of probate procedures, local courts, and relevant forms; fluent in legal terminology.
• Proficient in e-filing (state & federal); keeps abreast of court rules and deadlines.

Role:

• 100% onsite in Newport Beach, CA.
• Parking is paid for.
• This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $80,000 to $105,000 annual salary and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $80,000.00 to $105,000.00 per year

Search managed by: Antonia Spadoni

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.