Neighborcare Health is hiring: Executive Assistant 1.0 FTE in Seattle

Executive Assistant is responsible for providing administrative support to Senior Level Executives. The Executive Assistant works in partnership and joint accountability with other team members to achieve Neighborcare Health’s Mission, Guiding Principles, and goals. Neighborcare Health offers a robust benefit package including Health, Wellness & Retirement benefits: Medical, Dental & Vision Insurance, 18+ days of Paid Time Off, 9-Paid Holidays, Retirement with Matching, Life & AD&D, Pet Insurance, Employee Assistance Program, & More! This position is eligible for the Staff Referral Program. In this position you will: Prepare meeting materials and presentations, compose and assemble agenda items, coordinate schedules and any special arrangements required. Provide administrative support, compose correspondence and minutes and create and maintain various reports. Establish, organize and maintain files and records. Maintain executive's calendar, i.e., plan and schedule meetings, conferences, teleconferences, and travel. Screen incoming calls, correspond with and address internal and external customers’ needs. Process, code and approve invoices. Reconcile and approve weekly credit card statements. Develop effective and supportive relationships with internal and external contacts. Compose and prepare confidential correspondence, reports, and other complex documents. Coordinate meetings, retreats and special events for executives. Compile and prepare required work materials. Exercise independent judgment and make appropriate decisions. Maintain confidentiality on all organizational and personnel matters. Track Continuing Education hours and funds for Dental, Medical, Behavioral Health and Registered Dietitians. Maintain and manage locums pool, including onboarding, training, shift-scheduling, communications, and payroll approval. Perform other duties as assigned. Key Skills, Knowledge & Abilities Knowledge of and skill in the use of computers and a variety of software programs. Proficient in Microsoft Office applications, Outlook, Word, Excel. Ability to meet and comply with HIPAA/Confidentiality policies and procedures. Ability to demonstrate excellent verbal and written communication skills. Ability to address patient needs. Ability to be detail-oriented and to multi-task. Ability to organize and problem solve. Ability to demonstrate predictable, reliable, and timely attendance. Enjoy working at the top of their scope and partnering with other team members. Value teamwork, problem solving, engagement and adaptability. Embrace change and practice direct communication. Ability to work with individuals of varying ethnicities, socio-economic levels, cultures, and sexual orientations. Required Qualifications High School Diploma/GED or AA Degree. Preferred Qualifications Our Mission The mission of Neighborcare Health is to provide comprehensive health care to families and individuals who have difficulty accessing care; respond with sensitivity to the needs of our culturally diverse patients; and advocate and work with others to improve the overall health status of the communities we serve. About our Service Commitments Our service commitments were created by staff members, leaders, board members and patients. We use these as a guide and expectation for how we treat our patients and each other. You may learn more about our service commitments here, https://neighborcare.org/about-us/service-commitments/ Serving each other A warm welcome Caring Respect Working together Trusting Relationship About us For 50 years, Neighborcare Health has been caring for our neighbors with essential medical and dental care, counseling, outreach, health education and more in Seattle, Vashon, and our newest dental clinic in Olympia! Our purpose is to improve health by engaging, educating, and empowering people in the communities we serve. We are looking to hire the best talent to support our culturally diverse workplace and community. Compensation The wage range for this position is $26.50/hr minimum up to $37.03/hr maximum. Compensation will be determined based on years of relevant experience. Union: No Full job description will be provided during the interview process. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) About the company Everyone deserves quality health care. For more than 50 years, Neighborcare Health has provided a health care home for our most vulnerable neighbors. #J-18808-Ljbffr