Executive Assistant and Office Manager for VC Firm Job at Pocketbook Agency in S

Executive Assistant and Office Manager for VC Firm

This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $140,000.00/yr

Direct message the job poster from Pocketbook Agency

A venture capital firm in the Presidio is seeking an experienced Executive Assistant / Office Manager to support one of the Partners and oversee the smooth daily operations of their small, collaborative office. This is a fully on-site role, Monday through Friday.

Responsibilities

• Provide high-level administrative support to one of the firm’s Partners
• Manage complex calendars and scheduling across multiple global time zones
• Coordinate domestic and international travel arrangements and itineraries
• Prepare expense reports and process reimbursements accurately and efficiently
• Assist with meeting preparation, agendas, and follow-ups
• Support other team members with scheduling and administrative needs as required

Office Management Duties

• Serve as the first point of contact for guests, clients, and vendors
• Manage vendor relationships and oversee office maintenance and services
• Maintain office inventory and order supplies as needed
• Ensure the office remains organized, professional, and well-stocked
• Coordinate team lunches, meetings, and small events

Qualifications

• Minimum 3+ years of experience as an Executive Assistant and/or Office Manager, ideally within finance, venture capital, or a professional services environment
• Excellent written and verbal communication skills
• Strong organizational skills with a keen eye for detail and follow-through
• Proven ability to manage priorities and work effectively in a fast-paced environment
• Tech-savvy with proficiency in Microsoft Office Suite and Google Workspace
• Monday–Friday, in-office role

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Venture Capital and Private Equity Principals

Benefits

• Medical insurance
• Vision insurance