Administrative Assistant Office Manager Job at Career Group in San Francisco

Office Manager / Administrative Assistant – San Francisco, CA

5‑month onsite contract role. Pay $45‑48/hr.

Key Responsibilities

• Manage heavy, complex scheduling for two analysts with shifting priorities and cross‑time‑zone coordination
• Provide proactive calendar management, ensuring investors are prepared, meetings flow smoothly, and follow‑ups are handled
• Assist with expense reporting, light travel arrangements, and ongoing administrative support
• Coordinate closely with Executive Assistants across global offices to support cross‑functional communication and projects
• Serve as the primary point of contact for guests, employees, founders, and portfolio company visitors
• Oversee daily office operations, ensuring a clean, organized, and seamless workplace environment
• Manage relationships with vendors, building management, IT, and maintenance providers
• Maintain conference room schedules; ensure meeting spaces are fully prepped and tech‑ready
• Handle incoming/outgoing mail, packages, and general office correspondence
• Monitor and restock office and kitchen supplies; maintain tidy and well‑organized shared spaces
• Support coordination of office events, team lunches, happy hours, and occasional offsite gatherings
• Provide general support for culture‑building and workplace experience initiatives

Qualifications

• 2‑4 years of office management, administrative, or executive assistant experience
• Experience in venture capital, tech, private equity, or financial services is a strong plus
• Proven ability to manage complex, high‑volume calendars
• Excellent communication skills with a polished, professional, and personable demeanor
• Proficiency with G Suite / Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Highly organized, detail‑oriented, and able to manage competing priorities
• Positive, solutions‑oriented, and eager to pitch in wherever needed
• Comfortable in a fast‑paced, tech‑driven environment

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.