firstPRO 360 is hiring: Office Manager in Boston

Office Manager – Wealth Management Firm

FirstPRO360 is seeking an Office Manager with a top wealth management firm in Boston. The ideal candidate will have a Bachelor's degree and 3+ years of experience in office administration or a client‑facing environment. This position plays a key part in creating a welcoming workplace atmosphere by managing day‑to‑day operations, overseeing premium client experiences, and serving as the primary liaison between staff, leadership, and vendors.

Base Pay Range

$75,000.00/yr - $85,000.00/yr

Sells

• Top notch leadership team!
• Growth

Responsibilities

• Manage daily office operations to ensure a seamless, organized, and professional environment—including supply replenishment, equipment checks, appearance standards, and general workspace upkeep.
• Cultivate a warm, welcoming, and hospitality‑driven atmosphere, creating a “preferred life” experience for both clients and team members.
• Serve as the primary point of contact for all visitors, providing concierge‑level support.
• Coordinate all aspects of client visits.
• Maintain a preferred network of vendor services—including transportation, catering, accommodations, and event partners—to support a premium client experience.
• Plan and execute logistics for internal events, offsite meetings, team celebrations, and client appreciation gatherings with a high standard of service.
• Provide polished administrative support to senior leadership.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, while managing real‑time changes and special requests.
• Prepare and process expense reports, track invoices, and support office budgeting with a high level of accuracy.
• Answer incoming phone calls in a warm, professional manner, routing calls as appropriate and maintaining service request records.
• Provide backup administrative support to cross‑functional teams (e.g., tax and professional services) for tasks such as mail processing, deposits, and document preparation.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3+ years of experience in Hospitality, Office Administration, or Retail, ideally in a premium or client‑facing environment.
• Exceptional verbal, written, and interpersonal communication skills with a professional, service‑driven demeanor.
• Proven ability to manage multiple priorities, adapt to shifting demands, and remain calm under pressure.

Candidate must be able to successfully pass a background check, credit check, and drug test.

Onsite: in office 100% Mon-Fri

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative and Other

Industries

Investment Banking

Inferred benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave
• Tuition assistance