Office Coordinator Job at Career Group in San Francisco

Base pay range

$85,000.00/yr - $90,000.00/yr

Our client, a venture capital firm, is seeking a proactive and highly organized Office Coordinator to support daily operations and ensure a smooth, efficient workplace. As the first point of contact for employees, investors, and guests, you will play a crucial role in maintaining a welcoming, professional, and well‑run office environment. This ideal candidate is detail‑oriented, intuitive, and a fast learner who thrives in a dynamic setting, takes initiative, and takes pride in maintaining an organized and clean office. In addition to core office operations, this role will also provide light support to the Marketing and HR teams.

Please note an onsite, temp-to-perm role based in San Francisco, CA. Pay is $85k-$90k/yr + bonus.

Key Responsibilities

• Maintain an organized, efficient, clean, and well‑stocked office environment, including managing supplies, vendor relationships, and office equipment
• Greet visitors, manage incoming calls, and provide hospitality for meetings and events
• Support the Marketing team with light administrative and coordination tasks as needed
• Assist with light HR‑related administrative work, including onboarding support and internal coordination
• Assist with scheduling, expense reports, document preparation, and other operational tasks
• Help plan and execute internal and external meetings, team events, and investor gatherings
• Coordinate with building management and IT support to ensure smooth day‑to‑day operations
• Support executives with travel arrangements, accommodations, and itineraries as needed
• Contribute to a positive workplace culture by organizing team activities and fostering a collaborative environment
• Take ownership of office upkeep and organization, ensuring a consistently professional and welcoming space

Qualifications

• 2+ years of experience in office administration, operations, or a similar role, preferably in a fast‑paced environment
• Highly organized, intuitive, and a quick learner with strong attention to detail
• Proactive self‑starter who can anticipate needs and take initiative
• Excellent communication and interpersonal skills, with the ability to interact professionally at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling or expense management tools
• Ability to prioritize tasks, manage time effectively, and adapt to changing priorities
• Team‑oriented with a positive, can‑do attitude and willingness to support across functions

Please submit your resume for immediate consideration!

Seniority Level

• Associate

Employment type

• Temporary

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.