Vinfen
This range is provided by Vinfen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $54,000.00/yr - $65,000.00/yr
Schedule: Monday-Friday 8:30am-4:30pm
Salary: $54,000 - $65,000 annually
The Training Enrollment & Certification Coordinator supports the operational execution of learning and certification requirements across the organization.
Job Duties:
Enrolls staff into required learning programs and maintains roster accuracy across systems.
Ensures class assignments, waitlists, cancellations, and rescheduling tasks are processed accurately and on time.
Communicates enrollment confirmations, instructions, and reminders to learners and supervisors.
Schedules and tracks New Employee Trainings and identifies instructors to facilitate courses.
Certification Tracking & Status Monitoring
Tracks required certifications (MAP, Relias training, Safety Care, CPR/First Aid, etc.) and updates records as completions occur.
Runs reports to identify upcoming expirations and overdue certifications and sends notifications accordingly.
Supports Senior Coordinator in maintaining compliance dashboards and certification logs.
Reporting & Data Integrity
Pulls routine compliance and enrollment reports for program leadership and other stakeholders as assigned.
Performs data validation checks and partners with LMS Administrator to resolve data errors or record mismatches.
Supports audit preparation by ensuring documentation and records are stored and accessible.
SharePoint Repository Ownership
Owns and maintains the L&D SharePoint document library, including folder structure, file naming standards, access permissions, version control, and archive management.
Uploads and updates SOPs, job aids, forms, and other training materials in collaboration with Pod 1 and Pod 2 leadership.
Ensures staff always have access to the most current approved documentation.
Learner & Stakeholder Communication
Responds to inquiries related to enrollment, certification status, deadlines, and required next steps.
Sends standardized notices and reminders to individuals and groups to support timely completion of training.
Assists in drafting communications for training announcements and process updates.
Other Duties
Provides operational support during high-volume certification cycles or system transitions.
Serves as a backup for Senior Coordinator duties during absences or peak workload periods.
Produces job aids as needed.
Performs other related duties as assigned.
Typical Requirements:
1+ years of experience in training coordination, HR administration, compliance tracking, or related administrative work
Experience in human services, healthcare, education, or compliance-driven environments
Familiarity with LMS platforms (Relias preferred)
Preferred /Required Education:
High School diploma or GED required. Bachelor's degree in training, human resources, business administration, business management, or related field preferred. In some cases, experience may be substituted for academic training.
Driving Requirements:
Driving is not required.
Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Professional Training and Coaching
#J-18808-Ljbffr
Base pay range $54,000.00/yr - $65,000.00/yr
Schedule: Monday-Friday 8:30am-4:30pm
Salary: $54,000 - $65,000 annually
The Training Enrollment & Certification Coordinator supports the operational execution of learning and certification requirements across the organization.
Job Duties:
Enrolls staff into required learning programs and maintains roster accuracy across systems.
Ensures class assignments, waitlists, cancellations, and rescheduling tasks are processed accurately and on time.
Communicates enrollment confirmations, instructions, and reminders to learners and supervisors.
Schedules and tracks New Employee Trainings and identifies instructors to facilitate courses.
Certification Tracking & Status Monitoring
Tracks required certifications (MAP, Relias training, Safety Care, CPR/First Aid, etc.) and updates records as completions occur.
Runs reports to identify upcoming expirations and overdue certifications and sends notifications accordingly.
Supports Senior Coordinator in maintaining compliance dashboards and certification logs.
Reporting & Data Integrity
Pulls routine compliance and enrollment reports for program leadership and other stakeholders as assigned.
Performs data validation checks and partners with LMS Administrator to resolve data errors or record mismatches.
Supports audit preparation by ensuring documentation and records are stored and accessible.
SharePoint Repository Ownership
Owns and maintains the L&D SharePoint document library, including folder structure, file naming standards, access permissions, version control, and archive management.
Uploads and updates SOPs, job aids, forms, and other training materials in collaboration with Pod 1 and Pod 2 leadership.
Ensures staff always have access to the most current approved documentation.
Learner & Stakeholder Communication
Responds to inquiries related to enrollment, certification status, deadlines, and required next steps.
Sends standardized notices and reminders to individuals and groups to support timely completion of training.
Assists in drafting communications for training announcements and process updates.
Other Duties
Provides operational support during high-volume certification cycles or system transitions.
Serves as a backup for Senior Coordinator duties during absences or peak workload periods.
Produces job aids as needed.
Performs other related duties as assigned.
Typical Requirements:
1+ years of experience in training coordination, HR administration, compliance tracking, or related administrative work
Experience in human services, healthcare, education, or compliance-driven environments
Familiarity with LMS platforms (Relias preferred)
Preferred /Required Education:
High School diploma or GED required. Bachelor's degree in training, human resources, business administration, business management, or related field preferred. In some cases, experience may be substituted for academic training.
Driving Requirements:
Driving is not required.
Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Professional Training and Coaching
#J-18808-Ljbffr