The Rehancement Group, Inc.
Deputy Project Manager
The Rehancement Group, Inc., Washington, District of Columbia, us, 20022
The Rehancement Group, Inc. (TRG) is seeking a Deputy Project Manager (Program Analyst-II). This role is critical to keeping CG-SID-9 functioning smoothly through daily task tracking, administrative support, coordination, routing of acquisition documentation, and management of internal processes.
This Deputy Project Manager will work closely with the Project Manager and Office Chief to ensure timely completion of requirements, proper document routing, strong communication flow, and accurate tracking of all assigned actions. The ideal candidate is detail-oriented, highly organized, and excels in managing fast-moving operational tasks in a dynamic acquisition environment.
Location & Work Hours: Onsite at U.S. Coast Guard Headquarters (USCG HQ), 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593. Hours: 08:00 – 16:00 Monday through Friday. Clearance: Ability to obtain and maintain a DHS/USCG Public Trust/Suitability. Citizenship Requirement: Must be a U.S. Citizen. Employment Type: Full-Time.
Key Responsibilities
Weekly Administrative Support & Task Tracking:
Track and compile weekly reports of all actions assigned to CG-SID-9 or by the Office Chief.
Provide early notification of upcoming due dates and identify past-due items.
Submit acquisition documents to DHS PARM and track their status.
Maintain and update the Acquisition Document Status Report (ADSR), tracking each phase of document review and approval.
Document Routing, Processing, and Filing:
Prepare and route electronic document packages to USCG leadership using systems such as Task Management System (TMS) and Document Coordination & Routing System (DCARS).
Manage correspondence distribution and filing according to internal procedures.
Meeting Coordination & Office Support:
Schedule meetings, reserve conference rooms, and coordinate logistics at USCG HQ.
Organize and maintain the CG-SID-9 internal SharePoint site and Portal structure.
Support onboarding for new Contractor personnel supporting the office.
Metrics, Reporting & Action Item Management:
Help develop and maintain internal operational metrics for CG-SID-9.
Triage external tasks, suggest assignment plans to the Office Chief, and flag priorities.
Deliver weekly action item status reports prior to staff meetings.
Maintain Lessons Learned Database (LLDB) administration and support account management for new users.
Training & Performance Expectations:
Complete all required training related to governance and meeting support.
Deliver work that meets defined success metrics, including timeliness of task completion, responsiveness to Office Chief and COR requests, accuracy of tracked actions and reports, and clear and timely communication.
Required Qualifications
Must be a U.S. Citizen.
Bachelor’s Degree and at least 5 years of relevant experience.
Experience supporting federal acquisition programs or administrative operations.
Strong organizational skills and proficiency managing complex workflows.
Experience with official correspondence, routing processes, or document control.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams).
Ability to obtain and maintain a DHS/USCG Public Trust/Suitability.
Ability to work full-time onsite at USCG Headquarters.
Preferred Qualifications
Experience supporting USCG CG-9, CG-SID-9, or USCG headquarters components.
Familiarity with USCG systems such as TMS, DCARS, and SharePoint.
Knowledge of acquisition lifecycle processes (MSAM/NMAP beneficial).
Strong communication, writing, and coordination skills.
Experience preparing structured reports or tracking operational metrics.
PMI Certified Associate in Project Management Professional (CAPM) Certification.
TRG provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.
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This Deputy Project Manager will work closely with the Project Manager and Office Chief to ensure timely completion of requirements, proper document routing, strong communication flow, and accurate tracking of all assigned actions. The ideal candidate is detail-oriented, highly organized, and excels in managing fast-moving operational tasks in a dynamic acquisition environment.
Location & Work Hours: Onsite at U.S. Coast Guard Headquarters (USCG HQ), 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593. Hours: 08:00 – 16:00 Monday through Friday. Clearance: Ability to obtain and maintain a DHS/USCG Public Trust/Suitability. Citizenship Requirement: Must be a U.S. Citizen. Employment Type: Full-Time.
Key Responsibilities
Weekly Administrative Support & Task Tracking:
Track and compile weekly reports of all actions assigned to CG-SID-9 or by the Office Chief.
Provide early notification of upcoming due dates and identify past-due items.
Submit acquisition documents to DHS PARM and track their status.
Maintain and update the Acquisition Document Status Report (ADSR), tracking each phase of document review and approval.
Document Routing, Processing, and Filing:
Prepare and route electronic document packages to USCG leadership using systems such as Task Management System (TMS) and Document Coordination & Routing System (DCARS).
Manage correspondence distribution and filing according to internal procedures.
Meeting Coordination & Office Support:
Schedule meetings, reserve conference rooms, and coordinate logistics at USCG HQ.
Organize and maintain the CG-SID-9 internal SharePoint site and Portal structure.
Support onboarding for new Contractor personnel supporting the office.
Metrics, Reporting & Action Item Management:
Help develop and maintain internal operational metrics for CG-SID-9.
Triage external tasks, suggest assignment plans to the Office Chief, and flag priorities.
Deliver weekly action item status reports prior to staff meetings.
Maintain Lessons Learned Database (LLDB) administration and support account management for new users.
Training & Performance Expectations:
Complete all required training related to governance and meeting support.
Deliver work that meets defined success metrics, including timeliness of task completion, responsiveness to Office Chief and COR requests, accuracy of tracked actions and reports, and clear and timely communication.
Required Qualifications
Must be a U.S. Citizen.
Bachelor’s Degree and at least 5 years of relevant experience.
Experience supporting federal acquisition programs or administrative operations.
Strong organizational skills and proficiency managing complex workflows.
Experience with official correspondence, routing processes, or document control.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams).
Ability to obtain and maintain a DHS/USCG Public Trust/Suitability.
Ability to work full-time onsite at USCG Headquarters.
Preferred Qualifications
Experience supporting USCG CG-9, CG-SID-9, or USCG headquarters components.
Familiarity with USCG systems such as TMS, DCARS, and SharePoint.
Knowledge of acquisition lifecycle processes (MSAM/NMAP beneficial).
Strong communication, writing, and coordination skills.
Experience preparing structured reports or tracking operational metrics.
PMI Certified Associate in Project Management Professional (CAPM) Certification.
TRG provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.
#J-18808-Ljbffr