Inside Higher Ed
Grants Manager
The Geballe Lab for Advanced Materials (GLAM) is a transdisciplinary Independent Laboratory within the Office of the Vice Provost & Dean of Research, spearheading innovative research in bio‑inspired materials, sustainable energy, quantum science, and electronic systems. GLAM operates with 32 faculty and ~250 students, postdocs, and scientific staff across six departments, and relies on 17 high‑performing administrative staff.
Position Summary GLAM seeks a Grants Manager (Research Administrator 2) to oversee pre‑award and post‑award financial and compliance efforts for a complex, high‑activity research portfolio. The Grants Manager reports to the Assistant Director of Research Administration and has a dotted‑line reporting line to the Managing Director.
Core Duties
Pre‑Award (40%)
Support 5‑7 senior faculty in preparing administrative components of grant proposals, reviewing documents for completeness and compliance, and communicating timelines.
Draft financial budgets, budget justifications, and other narrative documents; review budgets for GLAM faculty and verify compliance.
Apply and advise on university and government policies; pursue training and skill development opportunities.
Perform initial compliance reviews for proposals; ensure full compliance with extramural sponsor requirements; provide clear, concise feedback.
Review responses to pre‑award information requests and track budget revisions.
Reconcile Current & Pending Support documents as needed.
Post‑Award (40%)
Review and approve expenditures on existing awards; provide projections and forecasts on accounts.
Coordinate award set‑up, cost‑sharing tracking, and sub‑award processes with the Office of Research Administration.
Participate in contract closeout; submit final reports and certificates; compile documentation for audits.
Support reporting requests, perform quality assurance of data records, and build/explore GLAM systems.
Track deliverables and interpret award conditions; log and file progress reports; notify researchers of overdue reports.
Facilities Finance & Special Projects (20%)
Collaborate with Grants Manager, Facilities Manager, and Managing Director on billing, accounting, and faculty communications for GLAM’s nitrogen system.
Manage GLAM’s participation in the Stanford Science Fellows program, including account set‑ups and forecasting.
Maintain knowledge of sponsor guidelines and application systems; support process improvements.
Serve as a backup to other research administrators; undertake strategic initiatives as assigned.
Minimum Requirements
Bachelor’s degree and three years of relevant experience (or an equivalent combination of education and experience).
Technical & Operational Abilities
Quantitative competency in budget development, reporting, and analysis.
Strong financial accounting skills and knowledge of accounting principles.
Advanced proficiency in Microsoft Excel (including pivot tables and charts) and willingness to learn new technologies.
Ability to understand, interpret, and communicate policies and procedures from federal government, sponsors, and the university.
Strong organizational skills and comfort deploying new technologies for project management and data analysis.
Leadership & Interpersonal Abilities
High personal responsibility and proactive problem‑solving.
Demonstrated trust‑building with faculty, trainees, staff, and leadership.
Commitment to a growth mindset, professional development, and collaborative communication.
Unrelenting optimism, solutions orientation, and motivation to influence others toward common goals.
Certifications & Licenses
CRAFT Levels I & II completed within a reasonable timeframe.
Desired Qualifications
Graduate degree preferred.
Experience collaborating with researchers, executive leadership, government employees, and external partners.
Experience with complex budget preparation for government or non‑profit agencies.
High level of discretion, judgment, integrity, and teamwork.
Excellent time management, computer, and communication skills.
Ability to thrive in a fast‑paced environment.
Flexibility to work during non‑standard hours as needed.
Physical Requirements
Frequently sit, grasp lightly, use fine manipulation, perform desk‑based computer tasks.
Lift, carry, push, and pull objects up to 10 lbs; rarely 11‑20 lbs.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand, sort, and file paperwork.
University will provide reasonable accommodations for employees with disabilities.
Work Standards
Work well with Stanford colleagues, clients, and external organizations.
Promote a culture of safety; communicate safety concerns; use and promote safe behaviors.
Comply with all applicable university policies and procedures.
Compensation Pay range: $100,653 - $110,000 annually.
Salary determined by experience, education, and organizational needs. The Cardinal at Work website provides details on benefits.
Location & Work Arrangement Harvard campus, hybrid eligible (onsite and off‑site).
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Position Summary GLAM seeks a Grants Manager (Research Administrator 2) to oversee pre‑award and post‑award financial and compliance efforts for a complex, high‑activity research portfolio. The Grants Manager reports to the Assistant Director of Research Administration and has a dotted‑line reporting line to the Managing Director.
Core Duties
Pre‑Award (40%)
Support 5‑7 senior faculty in preparing administrative components of grant proposals, reviewing documents for completeness and compliance, and communicating timelines.
Draft financial budgets, budget justifications, and other narrative documents; review budgets for GLAM faculty and verify compliance.
Apply and advise on university and government policies; pursue training and skill development opportunities.
Perform initial compliance reviews for proposals; ensure full compliance with extramural sponsor requirements; provide clear, concise feedback.
Review responses to pre‑award information requests and track budget revisions.
Reconcile Current & Pending Support documents as needed.
Post‑Award (40%)
Review and approve expenditures on existing awards; provide projections and forecasts on accounts.
Coordinate award set‑up, cost‑sharing tracking, and sub‑award processes with the Office of Research Administration.
Participate in contract closeout; submit final reports and certificates; compile documentation for audits.
Support reporting requests, perform quality assurance of data records, and build/explore GLAM systems.
Track deliverables and interpret award conditions; log and file progress reports; notify researchers of overdue reports.
Facilities Finance & Special Projects (20%)
Collaborate with Grants Manager, Facilities Manager, and Managing Director on billing, accounting, and faculty communications for GLAM’s nitrogen system.
Manage GLAM’s participation in the Stanford Science Fellows program, including account set‑ups and forecasting.
Maintain knowledge of sponsor guidelines and application systems; support process improvements.
Serve as a backup to other research administrators; undertake strategic initiatives as assigned.
Minimum Requirements
Bachelor’s degree and three years of relevant experience (or an equivalent combination of education and experience).
Technical & Operational Abilities
Quantitative competency in budget development, reporting, and analysis.
Strong financial accounting skills and knowledge of accounting principles.
Advanced proficiency in Microsoft Excel (including pivot tables and charts) and willingness to learn new technologies.
Ability to understand, interpret, and communicate policies and procedures from federal government, sponsors, and the university.
Strong organizational skills and comfort deploying new technologies for project management and data analysis.
Leadership & Interpersonal Abilities
High personal responsibility and proactive problem‑solving.
Demonstrated trust‑building with faculty, trainees, staff, and leadership.
Commitment to a growth mindset, professional development, and collaborative communication.
Unrelenting optimism, solutions orientation, and motivation to influence others toward common goals.
Certifications & Licenses
CRAFT Levels I & II completed within a reasonable timeframe.
Desired Qualifications
Graduate degree preferred.
Experience collaborating with researchers, executive leadership, government employees, and external partners.
Experience with complex budget preparation for government or non‑profit agencies.
High level of discretion, judgment, integrity, and teamwork.
Excellent time management, computer, and communication skills.
Ability to thrive in a fast‑paced environment.
Flexibility to work during non‑standard hours as needed.
Physical Requirements
Frequently sit, grasp lightly, use fine manipulation, perform desk‑based computer tasks.
Lift, carry, push, and pull objects up to 10 lbs; rarely 11‑20 lbs.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand, sort, and file paperwork.
University will provide reasonable accommodations for employees with disabilities.
Work Standards
Work well with Stanford colleagues, clients, and external organizations.
Promote a culture of safety; communicate safety concerns; use and promote safe behaviors.
Comply with all applicable university policies and procedures.
Compensation Pay range: $100,653 - $110,000 annually.
Salary determined by experience, education, and organizational needs. The Cardinal at Work website provides details on benefits.
Location & Work Arrangement Harvard campus, hybrid eligible (onsite and off‑site).
#J-18808-Ljbffr