Robert Half
Description About the Role We are hiring for our client in Latham, NY, seeking a hands-on Office Manager / Bookkeeper to support a small, fast-paced office. This key position combines bookkeeping, HR support, administrative coordination, and daily operational assistance. The role requires someone detail-oriented, flexible, and able to work independently while supporting a small team. Key Responsibilities Accounting & Bookkeeping (Primary Function)
- Manage high-volume QuickBooks Desktop accounting.
- Process accounts payable/receivable, invoicing, billing, and collections follow-up.
- Prepare and print checks, complete bank deposits (3-5 days/week).
- Complete journal entries, bank reconciliations, and bank requisitions.
- Support payroll and prepare certified labor reports.
- Assist with construction billing applications (experience a plus).
- Answer phones, take detailed messages, and provide excellent client interaction.
- Support operations and scheduling for service jobs ranging from 2 hours to multiple days.
- Handle company cards, receipts, and expense documentation.
- Provide general administrative support for the office team.
- Track hours and assist with payroll-related entries.
- Prepare new hire packets and assist with benefits coordination.
- Maintain organized employee files and support basic HR processes.
- Prior bookkeeping, accounting, or office management experience required.
- Strong working knowledge of QuickBooks Desktop and Microsoft Excel.
- Construction or union experience is a plus.
- High attention to detail, accuracy, and follow-through.
- Ability to multitask and shift between accounting and operational support.
- Strong professional communication skills; able to handle collections calls diplomatically.
- Must be reliable and comfortable working independently in a small team environment.
- Culture fit is extremely important-looking for someone flexible, meticulous, and eager to learn.
- Wear many hats: accounting, HR support, operations coordination, and client-facing tasks.