Robert Half
Description Robert Half Contract Finance and Accounting is seeking an experienced Office Manager to join our client on a contract basis in Reno, Nevada. In this role, you will oversee essential administrative and financial operations for a construction office, ensuring smooth day-to-day activities. This position requires strong organizational skills, attention to detail, and proficiency in Sage BusinessWorks software. Responsibilities:
- Manage accounts payable processes, including timely payment of invoices and accurate cost coding.
- Oversee weekly payroll for a small team, ensuring all entries and payments are completed efficiently.
- Handle accounts receivable tasks, including processing and tracking a limited number of invoices.
- Maintain accurate records of expenses, credit card usage, and fuel accounts, ensuring payments are made in advance.
- Coordinate with subcontractors, ensuring proper documentation and payment schedules are adhered to.
- Utilize Sage BusinessWorks software to perform bookkeeping tasks and manage financial records.
- Perform general office duties such as filing and maintaining office supplies to support daily operations.
- Monitor and address discrepancies in financial transactions, resolving issues and preventing duplicate entries.
- Collaborate with the operations manager to ensure smooth workflow and address office needs.
- Prepare checks and manage end-of-month payables, ensuring deadlines are consistently met.
- Proficiency in Sage BusinessWorks or similar accounting software.
- Strong knowledge of accounts payable, accounts receivable, and payroll processes.
- Exceptional organizational and multitasking abilities.
- Attention to detail and accuracy in financial recordkeeping.
- Ability to problem-solve and address discrepancies in financial transactions.
- Excellent communication skills to coordinate with team members and subcontractors.
- Familiarity with basic bookkeeping and cost coding practices.