Bookkeeper/ Executive Assistant Job at Remote VA in Chicago

Bookkeeper/Admin Assistant

We are looking for a Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with Netsuite and QuickBooks, along with the ability to handle executive tasks such as scheduling, correspondence, and high-level organizational support.

Key Responsibilities:

• Bookkeeping & Accounting
• Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions.
• Process invoices, payments, and expense reports using Netsuite and QuickBooks.
• Perform bank reconciliations and generate financial reports.
• Ensure compliance with financial regulations and tax filing deadlines.

• Executive-Level Support
• Manage emails, correspondence, and document organization for senior executives.
• Handle calendar scheduling, appointments, and meeting coordination.
• Assist with project management and administrative tasks to ensure business efficiency.
• Conduct industry research and provide summaries to executives for decision-making.
• Coordinate travel arrangements, expense tracking, and reporting.

Required Qualifications & Skills:

• Minimum 3+ years of bookkeeping/accounting experience.
• Proficiency in Netsuite and QuickBooks (Online/Desktop).
• Experience managing financial statements, reconciliations, and expense tracking.
• Strong administrative and executive support skills.
• Highly organized with exceptional attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Fluent in English (written and spoken).
• Confidentiality and professionalism in handling sensitive financial and executive matters.

Preferred Qualifications:

• Prior experience in executive assistance.
• Background in financial reporting or accounting support.
• Familiarity with other accounting software tools.
• Strong problem-solving skills and ability to work independently.