Amivie
Administrative Assistant
The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.
Responsibilities
Onboarding & Personnel
- Complete onboarding and hiring processing for new hires
- Set up training files and access to computer based learning platforms
- Maintain updated training files for staff
- Set up and manage staff files
- Assist with payroll management functions
Service Records & Billing
- Complete data entry for new and existing persons served
- Manage and maintain current files in electronic health records
- Assist with data reports and dissemination of information from service records
- Maintain service records as needed and ensure security of records
- Assist with billing reports and processing functions
Compliance & Safety
- Ensure on-site safety of office and compliance with OSHA requirements in office
- Ensure safety drills and reporting of safety drills to EHS / Quality Management
- Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews
Office Administration
- Ensure office(s) are supplied and well-maintained
- Ensure access to office is limited to authorized personnel
- Manage shared resources within office(s)
- Provide technical and administrative support to office personnel, staff, and providers as needed
Special Projects
- Participate in quality assurance and quality improvement efforts
- Other duties as assigned
Qualifications
High School Diploma or equivalent
1 year experience in an office environment, preferably in a human services field
Proficiency with computer applications and productivity software
Attention to detail and professionalism in the workplace
Occasional travel may be required
CBH1