Career Group
Office Manager/Executive Assistant
Career Group, San Francisco, California, United States, 94199
A highly reputable investment firm is seeking an Executive Assistant / Office Manager to support the Head of Legal, VP team, and office operations. This role offers the opportunity to manage day-to-day office operations while providing light executive support across scheduling, travel, events, and vendor coordination. We are seeking a proactive, organized, and professional individual eager to join a collaborative and mission-driven environment with excellent compensation and benefits.
This is a full-time, onsite role in San Francisco (Monday–Friday).
Base pay range $100,000.00/yr - $130,000.00/yr
Responsibilities
Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs.
Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur.
Assist in planning and hosting investor meetings, networking events, and other team gatherings.
Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally.
Serve as the primary point of contact for building management, IT, and service providers.
Greet and support employees, guests, and visitors to the office.
Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.).
Coordinate workspace assignments, seating plans, and maintain organized and functional common areas.
Maintain compliance with building safety protocols and emergency procedures.
Partner with the EA team to support company events, offsites, holidays, and peak periods.
Requirements
2–5+ years of experience in office management, operations, or executive administration—experience in finance, investment, or professional services preferred.
Strong organizational, communication, and multitasking skills; ability to prioritize effectively.
Customer service-oriented, with the ability to interface professionally with internal and external stakeholders.
Exceptional attention to detail and follow-through.
Proficiency with Microsoft Office Suite, Concur, Teams/Zoom.
Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion.
Ability to work independently in a fast-paced, startup-style environment.
Highly proactive and resourceful; anticipates needs before they arise.
Team-oriented, approachable, and collaborative.
Composed under pressure and adaptable to changing priorities.
Strong sense of ownership and pride in maintaining a professional, well-run office.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Compensation: $100,000 – $130,000, dependent on experience.
Seniority level Associate
Employment type Full-time
Job function Administrative
Industries Staffing and Recruiting
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This is a full-time, onsite role in San Francisco (Monday–Friday).
Base pay range $100,000.00/yr - $130,000.00/yr
Responsibilities
Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs.
Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur.
Assist in planning and hosting investor meetings, networking events, and other team gatherings.
Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally.
Serve as the primary point of contact for building management, IT, and service providers.
Greet and support employees, guests, and visitors to the office.
Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.).
Coordinate workspace assignments, seating plans, and maintain organized and functional common areas.
Maintain compliance with building safety protocols and emergency procedures.
Partner with the EA team to support company events, offsites, holidays, and peak periods.
Requirements
2–5+ years of experience in office management, operations, or executive administration—experience in finance, investment, or professional services preferred.
Strong organizational, communication, and multitasking skills; ability to prioritize effectively.
Customer service-oriented, with the ability to interface professionally with internal and external stakeholders.
Exceptional attention to detail and follow-through.
Proficiency with Microsoft Office Suite, Concur, Teams/Zoom.
Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion.
Ability to work independently in a fast-paced, startup-style environment.
Highly proactive and resourceful; anticipates needs before they arise.
Team-oriented, approachable, and collaborative.
Composed under pressure and adaptable to changing priorities.
Strong sense of ownership and pride in maintaining a professional, well-run office.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Compensation: $100,000 – $130,000, dependent on experience.
Seniority level Associate
Employment type Full-time
Job function Administrative
Industries Staffing and Recruiting
#J-18808-Ljbffr