Office Manager/Executive Assistant Job at Career Group in San Francisco

A highly reputable investment firm is seeking an Executive Assistant / Office Manager to support the Head of Legal, VP team, and office operations. This role offers the opportunity to manage day-to-day office operations while providing light executive support across scheduling, travel, events, and vendor coordination. We are seeking a proactive, organized, and professional individual eager to join a collaborative and mission-driven environment with excellent compensation and benefits.

This is a full-time, onsite role in San Francisco (Monday–Friday).

Base pay range

$100,000.00/yr - $130,000.00/yr

Responsibilities

• Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs.
• Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur.
• Assist in planning and hosting investor meetings, networking events, and other team gatherings.
• Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally.
• Serve as the primary point of contact for building management, IT, and service providers.
• Greet and support employees, guests, and visitors to the office.
• Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.).
• Coordinate workspace assignments, seating plans, and maintain organized and functional common areas.
• Maintain compliance with building safety protocols and emergency procedures.
• Partner with the EA team to support company events, offsites, holidays, and peak periods.

Requirements

• 2–5+ years of experience in office management, operations, or executive administration—experience in finance, investment, or professional services preferred.
• Strong organizational, communication, and multitasking skills; ability to prioritize effectively.
• Customer service-oriented, with the ability to interface professionally with internal and external stakeholders.
• Exceptional attention to detail and follow-through.
• Proficiency with Microsoft Office Suite, Concur, Teams/Zoom.
• Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion.
• Ability to work independently in a fast-paced, startup-style environment.
• Highly proactive and resourceful; anticipates needs before they arise.
• Team-oriented, approachable, and collaborative.
• Composed under pressure and adaptable to changing priorities.
• Strong sense of ownership and pride in maintaining a professional, well-run office.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Compensation: $100,000 – $130,000, dependent on experience.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Staffing and Recruiting