Massachusetts Staffing is hiring: Office Assistant in Boston

Office Assistant

We are looking for a dedicated office assistant to join our team in Boston, Massachusetts. In this long-term contract position, you will play a vital role in ensuring the office operates efficiently and provides a welcoming environment for employees and visitors. If you are organized, proactive, and enjoy supporting day-to-day operations, this role offers a fantastic opportunity to contribute to a thriving workplace.

Responsibilities:

• Maintain accurate visitor logs and greet guests and employees with professionalism, offering assistance as necessary.
• Organize and upkeep office spaces, supply areas, and communal spaces to ensure cleanliness and order.
• Monitor and replenish office supplies, snacks, and essentials to maintain a fully stocked and organized environment.
• Facilitate employee onboarding and offboarding processes, including setting up workstations, preparing badges, and managing laptop logistics.
• Coordinate office events, such as weekly lunches, happy hours, and other gatherings, ensuring seamless execution.
• Update and manage shared office documents, ensuring records remain accurate and current.
• Handle errands such as picking up orders from local vendors to support office needs.
• Perform administrative tasks to ensure smooth daily operations and address any ad hoc requirements.

Requirements:

• Proven experience in office administration or a similar role.
• Proficiency in Microsoft Excel for managing records and data.
• Ability to handle bulk mailings efficiently and accurately.
• Strong organizational skills with attention to detail and a proactive approach to problem-solving.
• Excellent communication and interpersonal abilities to interact effectively with team members and visitors.
• Capability to manage multiple tasks and prioritize responsibilities in a dynamic environment.
• Familiarity with basic office equipment and tools.
• High level of professionalism and reliability in handling confidential information.