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Business Manager - UBA / National High Magnetic Field Laboratory
Inside Higher Ed, Tallahassee, Florida, us, 32318
Business Manager - UBA / National High Magnetic Field Laboratory
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Business Manager - UBA / National High Magnetic Field Laboratory
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Inside Higher Ed
Job Title:
Business Manager - UBA / National High Magnetic Field Laboratory
Location:
Tallahassee, FL
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job ID:
61758
Department:
University Business Administrators - National High Magnetic Field Laboratory
Responsibilities
Responsible for management of purchasing, auxiliary billing, and financial functions in support of the National High Magnetic Field Laboratory (NHMFL) University Business Administrators (UBA) business operations. Supervises shipping and receiving for NHMFL.
Responsible for the payables, disbursements, purchasing, contract management and the P-Card processes for the National High Magnetic Field Laboratory (NHMFL). Provides financial projections of these business activities.
Provides recommendations and works with supervisor to implement best business policies and procedures within the procurement and AP functions at the NHMFL. Ensures compliance of disbursements within the applicable rules/laws; assists vendors with invoice questions and serves as NHMFL point of contact for resolution of vendor payment issues.
Serves as NHMFL Contract Manager. Responsible for the development and tracking of contracts and agreements with faculty, staff, and legal counsel. Communicates with faculty, staff, and vendors to provide updates and ensure timely information sharing. Proactively notifies stakeholders of expiring contracts and agreements. Oversees the maintenance, reconciliation and accountability of departmental ledgers, including the core grant expenditure review and corrections. Reviews expenditures quarterly and investigates potential questionable or unallowable expenditures.
Oversees auxiliary billing of NHMFL commodities to include internal and external customers. Assists with any issues or errors that occur. Performs reconciliations and enters additional funding requests in BMS for applicable accounts. Makes recommendations to establish/review the auxiliary rates annually.
Prepares integrated financial reports and statements. Provides financial projections, cost, and reviews. Recommends, interprets, and implements fiscal and accounting administrative policies and procedures that have a significant impact on NHMFL. Distributes updates of policies and creates business procedures/processes for the NHMFL/UBA Fiscal Office. Recruits, hires, trains, supervises, monitors, evaluates, and provides cross training for the NHMFL and University Business Administrators Fiscal Office staff.
Ensures compliance with University cash handling procedures and acts as a liaison for the lab and outside stakeholders with the FSU Controller's Office. Acts as support for the set up and maintenance of the NHMFL eMarket storefront, including event ticket sales and point of sale listings. Oversees accounting distribution and reconciliation of deposit reports.
Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications The ideal candidate should have prior experience working within an academic research institution and the ability to train, mentor, and effectively manage a team to achieve organizational goals.
Additional Information This position requires successful completion of a criminal history background check.
FSU is an Equal Employment Opportunity Employer.
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Business Manager - UBA / National High Magnetic Field Laboratory
role at
Inside Higher Ed
Job Title:
Business Manager - UBA / National High Magnetic Field Laboratory
Location:
Tallahassee, FL
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job ID:
61758
Department:
University Business Administrators - National High Magnetic Field Laboratory
Responsibilities
Responsible for management of purchasing, auxiliary billing, and financial functions in support of the National High Magnetic Field Laboratory (NHMFL) University Business Administrators (UBA) business operations. Supervises shipping and receiving for NHMFL.
Responsible for the payables, disbursements, purchasing, contract management and the P-Card processes for the National High Magnetic Field Laboratory (NHMFL). Provides financial projections of these business activities.
Provides recommendations and works with supervisor to implement best business policies and procedures within the procurement and AP functions at the NHMFL. Ensures compliance of disbursements within the applicable rules/laws; assists vendors with invoice questions and serves as NHMFL point of contact for resolution of vendor payment issues.
Serves as NHMFL Contract Manager. Responsible for the development and tracking of contracts and agreements with faculty, staff, and legal counsel. Communicates with faculty, staff, and vendors to provide updates and ensure timely information sharing. Proactively notifies stakeholders of expiring contracts and agreements. Oversees the maintenance, reconciliation and accountability of departmental ledgers, including the core grant expenditure review and corrections. Reviews expenditures quarterly and investigates potential questionable or unallowable expenditures.
Oversees auxiliary billing of NHMFL commodities to include internal and external customers. Assists with any issues or errors that occur. Performs reconciliations and enters additional funding requests in BMS for applicable accounts. Makes recommendations to establish/review the auxiliary rates annually.
Prepares integrated financial reports and statements. Provides financial projections, cost, and reviews. Recommends, interprets, and implements fiscal and accounting administrative policies and procedures that have a significant impact on NHMFL. Distributes updates of policies and creates business procedures/processes for the NHMFL/UBA Fiscal Office. Recruits, hires, trains, supervises, monitors, evaluates, and provides cross training for the NHMFL and University Business Administrators Fiscal Office staff.
Ensures compliance with University cash handling procedures and acts as a liaison for the lab and outside stakeholders with the FSU Controller's Office. Acts as support for the set up and maintenance of the NHMFL eMarket storefront, including event ticket sales and point of sale listings. Oversees accounting distribution and reconciliation of deposit reports.
Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications The ideal candidate should have prior experience working within an academic research institution and the ability to train, mentor, and effectively manage a team to achieve organizational goals.
Additional Information This position requires successful completion of a criminal history background check.
FSU is an Equal Employment Opportunity Employer.
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