California Staffing is hiring: Administrative Assistant in San Diego

Administrative Assistant

Our client, a reputable healthcare organization, is seeking a detail-oriented and reliable Administrative Assistant to support daily administrative operations and ensure a smooth experience for patients, providers, and staff. This role is essential to maintaining efficient office workflows while adhering to healthcare regulations and confidentiality standards.

Key Responsibilities

• Provide administrative support to clinical and administrative teams
• Assist with scheduling appointments, meetings, and coordinating calendars
• Prepare, scan, file, and maintain patient and administrative records in compliance with HIPAA
• Handle incoming calls, emails, and correspondence in a professional manner
• Support patient intake processes, including forms and documentation
• Perform accurate data entry into EHR/EMR and internal systems
• Assist with insurance verification, referrals, and prior authorizations as needed
• Coordinate office supplies, mail, and general office organization
• Support special projects and reporting as assigned

Requirements

• 1+ year of experience in an administrative assistant or office support role (healthcare preferred)
• Knowledge of HIPAA compliance and patient confidentiality standards
• Proficiency with Microsoft Office and office systems
• Experience with EHR/EMR platforms preferred
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and work effectively in a fast-paced healthcare environment