Administrative Assistant Job at Virginia Staffing in Richmond

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Richmond, Virginia. This role involves supporting daily operations through a variety of administrative tasks, ensuring smooth communication and efficient organization. If you excel in multitasking and possess strong interpersonal skills, this position offers an excellent opportunity to contribute to a dynamic work environment.

Responsibilities:

• Manage inbound and outbound calls, addressing inquiries and resolving issues promptly.
• Provide exceptional customer service by maintaining a courteous and helpful demeanor.
• Perform accurate data entry to maintain and update records and databases.
• Coordinate and schedule appointments efficiently to optimize time management.
• Draft and respond to email correspondence in a timely and thorough manner.
• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.
• Prepare and organize documents, presentations, and reports as required.
• Support team operations by handling general administrative duties and assisting with project coordination.
• Maintain organized records and ensure confidentiality of sensitive information.
• Collaborate effectively with colleagues to ensure seamless workflow and communication.

Requirements:

• Proven experience in administrative roles, demonstrating strong organizational skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication abilities.
• Ability to handle inbound and outbound calls with professionalism and efficiency.
• Strong data entry skills with a high level of accuracy.
• Familiarity with scheduling tools and appointment management.
• Capable of managing multiple tasks and prioritizing workload effectively.
• Commitment to maintaining confidentiality and attention to detail.